Executive Assistant
1 day ago
Role: Executive Assistant for a Leading delivering Services to clients across industry sectors for Over 40yrs.
Work Location: Delhi (South Delhi)
Occasional travel may be required
Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)
Company: A Leading delivering services to clients across industry sectors for over 40 years.
Position Overview:
We are seeking a highly organized and proactive Executive Assistant to support our Partner. The ideal candidate will be a motivated and detail-oriented professional, capable of handling a variety of administrative tasks with a high level of confidentiality and efficiency. The Executive Assistant will play a crucial role in enabling smooth operations, managing schedules, and helping the partner with daily activities.
Key Responsibilities:
1. Calendar Management:
o Manage and coordinate Partner’s schedules, appointments, and meetings.
o Ensure optimal time management by organizing daily agendas, meetings, and events.
o Handle meeting logistics, including location, equipment, and materials required.
2. Communication & Correspondence:
o Act as a liaison between the Partner and internal/external stakeholders.
o Screen and prioritize calls, emails, and correspondence, responding on behalf of the Partner when appropriate.
o Draft, proofread, and manage reports, proposals etc.
3. Travel Coordination:
o Organize and manage travel arrangements, including flights, hotels, and itineraries.
o Prepare detailed travel itineraries, ensuring all logistics are arranged smoothly.
4. Meeting Preparation:
o Prepare presentations, reports, and other documents for meetings.
o Take minutes during meetings and ensure action items are tracked and followed up.
5. Project Management Support:
o Assist with tracking key projects and initiatives, ensuring deadlines are met.
o Manage timelines, deliverables, and follow up on progress as directed.
6. Confidentiality & Data Management:
o Maintain a high level of confidentiality with sensitive information.
o Organize and maintain files, records, and documentation in an efficient manner.
7. General Administrative Support:
o Perform other administrative duties as required, including preparing expense reports and handling confidential documents.
o Support in organizing internal and external events as required.
8. Relationship Management:
o Build and maintain relationships with key stakeholders, both internally and externally, on behalf of the Partner
Qualifications and Skills:
Education: Bachelor’s degree in Business Administration, Management, or related field (preferred). Experience: Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.
Skills:
o Strong organizational and time-management skills.
o Exceptional communication skills, both written and verbal.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Ability to manage multiple tasks and prioritize effectively.
o Strong attention to detail with an ability to maintain confidentiality.
o Ability to work independently and proactively with minimal supervision.
Personal Traits:
o Professional demeanour and excellent interpersonal skills.
o Highly adaptable with a solution-oriented mindset.
o Ability to work under pressure and handle sensitive situations with tact and diplomacy.
Working Conditions:
• Full-time position
• Occasional travel may be required
• Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)
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