Executive Assistant

Executive Assistant Shell Recharge Solutions is a leader in delivering the new electric mobility future through innovative software, infrastructure, and professional services that empower utilities, cities, fleets, transit agencies, and automakers to deploy EV charging infrastructure at scale. Our technology is connecting EV infrastructure solutions with public and private charging needs in a safer, cleaner, and smarter way. Headquartered in India, the company’s global footprint spans across three continents with deployments in 13 different countries.At Shell Recharge Solutions, we are looking for candidates who want to be a part of something bigger than themselves – passionate, purpose-driven individuals who believe having a career means making a meaningful impact on our business and the world. We believe in creating and doing ‘the right thing’ through responsible and sustainable EV deployment. We are looking for the innovative, driven to find a solution in a complex and dynamically evolving marketplace and look at “no” as just a challenge to find the next “yes”.Shell Recharge Solutions is seeking an Executive AssistantThe Executive Assistant will provide administrative support and assistance to the CEO as well as other executive leaders. The position requires a high level of management, communication, and independent judgement skill and is required to execute tasks on behalf of the executive. The role will consistently utilize a high level of competency in organizational planning, information analysis, problem solving, taking initiative, decision making, travel and time management.What you’ll do: Maintain executive's calendar and appointments by planning and scheduling meetings, conferences, and travel (domestic & international) including VISA processing & logistics planningBook travel and create detailed itineraries when neededTake initiative to make decisions utilizing sound judgementHigh level of attention to detail in a fast paced and often solo environmentBuild rapport quickly and easily with executive leaders and staffProduce information and respond to executive queries by researching, transcribing, formatting, retrieving, copying, or transmitting materialsBuild and/or assemble presentations/decks or other documentsConserve our executive's time by reading, researching, and routing correspondence draft letters and documents; prepare reportsConserve our executive's time by collecting and organizing monthly credit card statements for accounting and reimbursementInitiate communications or conference calls; launch video conferences and presentationsMaintain client confidence and protect operations in handling of confidential informationStreamline multiple priorities to ensure deadlines are metLiaise with internal staff as relates to availability or needs from executivesSuccessfully run day-to-day tasks which may include but are not limited to:Phone, email, and mail correspondencePulling support materials for meetingsOffice administerial dutiesCreate and support a friendly and professional atmosphere within the team and departmentWhat We’re Looking For: Basic Qualifications Overall, 5 + years of experience,3+ years in an administrative role (servicing C Suite or VP level executives)2+ years of calendar management and travel arrangementBachelor’s degreeWorking knowledge of Teams and other conferencing apps, Google Apps, MS Office, Egencia or other travel apps and moreIntuition, sound judgement, high level of attention to detailWhat We Offer:A work environment that allows you to work with and learn from some of the best and brightest in this emerging industryThe ability to make a difference in a world that needs our technology to help reduce carbon emissions and enable a more sustainable energy future through the use of electric vehicle charging software, services and infrastructureThe freedom to learn, suggest, and implement innovative new ideas applied to our systems, processes, programs and technologiesDaily ownership of your role in a challenging, high-growth environment.A casual work environment and culture that support work life ‘fit’, enabling you to fit life into your work and work into your life, i.e. flexible scheduling, virtualization options, and a generous holiday packageCompetitive pay and benefits programs designed to enable you to thrive inside and outside of workParticipation in Shell Recharge Solutions’ performance and rewards bonus programMedical benefits for employeesInnovative Paid Time Off Program9/80 Flex Work schedule