Back Office Executive

7 hours ago

Mumbai Maharashtra India, Maharashtra Irage Broking Services LLP Full time

We are seeking Institutional Back-Office Operations professional with experience in contract note preparation, trade confirmation, STP operations, and trade settlement. Skilled in handling institutional clients, ensuring regulatory compliance, resolving STP exceptions, and maintaining accurate post-trade documentation. Strong in reconciliation, reporting, and coordinating with custodians and dealing desks for smooth trade processing.


Key Responsibilities


1. Trade Confirmation Preparation

  • Prepare and send trade confirmation files to each client in their specific format immediately after trade execution
  • Validate trade details such as price, quantity, brokerage, taxes, and settlement obligations.


2. Contract Note Preparation

  • Generate and verify contract notes for equity and derivatives trades.
  • Ensure contract notes are prepared in accordance with SEBI, exchange regulations, and internal policies.
  • Validate trade details such as price, quantity, brokerage, taxes, and settlement obligations.
  • Coordinate with the dealing desk, middle office, and compliance team for any trade discrepancies.
  • Dispatch contract notes to institutional clients within prescribed timelines.
  • Maintain digital and physical records of contract notes for audit and compliance purposes.


3. STP (Straight-Through Processing) Operations

  • Manage STP for trades executed via STP service providers.
  • Monitor STP message flows (Order, Trade, Confirmation, Affirmation).
  • Ensure timely trade affirmation by custodians and clients to avoid settlement delays.
  • Resolve STP rejections by coordinating with dealers, custodians, and clients.
  • Track pending and failed trades and take corrective action.
  • Work with IT teams to improve system mapping and reduce manual interventions.


4. Trade & Settlement Operations

  • Verify trade files received from the front office and upload them into the back-office system.
  • Reconcile trades between front office, exchange, and depository systems daily.
  • Manage settlement processes including pay-in/pay-out of securities and funds.
  • Liaise with custodians, clearing members, clearing corporations, and depositories.
  • Track settlement cycles (T+1/T+2) and ensure compliance with deadlines.
  • Handle trade modifications, cancellations, and post-trade adjustments.


5. Client Servicing & Coordination

  • Serve as a primary contact point for institutional clients (MFs, PMS, FIIs, Banks).
  • Address client queries related to trades, settlements, contract notes, and reconciliations.
  • Provide trade confirmation reports, end-of-day files, and settlement status updates.
  • Coordinate with internal teams (dealers, compliance, accounts, risk management).


6. Compliance & Reporting

  • Ensure compliance with SEBI, exchanges, and internal risk guidelines.
  • Support statutory and internal audits by providing contract notes, reconciliations, and STP records.
  • Maintain logs of exceptions and implement process improvements.
  • Prepare periodic MIS reports on trade volumes, STP success rates, and settlement status.


Key Skills Required

  • Strong understanding of capital markets, trade lifecycle, and settlement processes.
  • Hands-on experience with back-office systems (e.g., ODIN, Investran, TCS Bancs, or similar).
  • Familiarity with STP platforms (NSDL STP, 63 Moons).
  • High accuracy, attention to detail, and ability to work under tight settlement timelines.
  • Good communication skills for client and internal coordination.

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