Office Administrator

3 weeks ago

Noida Uttar Pradesh India, Ghaziabad PlusWealth Capital Management LLP Full time

Job Title: Office Administrator & Executive Assistant

Location: Noida

Experience: 2–6 years in a similar role, preferably supporting a CEO or Founder


Job Overview

We are seeking a proactive, detail-oriented, and resourceful Office Administrator & Executive Assistant to provide comprehensive support to our Founder and ensure efficient day-to-day office operations. The ideal candidate will have prior experience working closely with top-level executives and should be comfortable handling a variety of administrative, executive, and logistical tasks.


Key Responsibilities

Executive Support

  • Manage the Founder’s calendar, schedule meetings, appointments, and calls.
  • Coordinate complex travel arrangements (domestic & international).
  • Handle passport and visa appointments and maintain updated travel documentation.

Communication Management

  • Act as the first point of contact for all communication on behalf of the Founder.
  • Screen, prioritize, and respond to emails, calls, and other correspondence.

Project Coordination

  • Assist in tracking key projects, follow up on action items, and ensure timely completion of deliverables.
  • Liaise with cross-functional teams to maintain project momentum.

Administrative & Office Management

  • Oversee general office administration, including supplies, equipment maintenance, and vendor management.
  • Handle ticket bookings (flights, trains, cabs, hotels) and logistics for both personal and professional travel.
  • Maintain organized digital and physical records, documents, and files.

Documentation & Reporting

  • Draft internal and external communications, reports, and presentations.
  • Maintain and update confidential files and important documentation.

Event Coordination

  • Organize and support the planning of company events, team meetings, and offsites.
  • Collaborate with HR and other departments for seamless event execution.


Requirements

  • Graduate in any discipline; additional certifications in office administration or business communication is a plus.
  • 2–6 years of proven experience supporting top leadership (CEO/Founder).
  • Exceptional organizational and time-management skills.
  • Strong communication skills—both written and verbal.
  • High degree of professionalism and discretion when handling confidential information.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
  • Ability to multitask and prioritize effectively in a fast-paced environment.


Preferred Attributes

  • Self-motivated and solution oriented.
  • Comfortable managing both strategic and routine tasks.
  • Strong interpersonal skills with a collaborative mindset.

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