Executive Assistant to Chief Executive Officer

4 hours ago

Mumbai Maharashtra India, Maharashtra Parle Agro Pvt Ltd Full time

Job Prole : To Independently manage all secretarial activities of Reporting Head .and support effectively in completing any nature of task or activity assigned in a timely mannerTo prepare and manage the Reporting Head’s calendar by scheduling required meetings for the day in a structured manner.To update the required meetings for the day in the software available for calendar management and review with Reporting Head on daily basis.To prepare and update the task sheet in the software on daily basis and provide timely updates on completion of assigned activities to Reporting Head for the same.To draft replies to emails wherever required.To do the required online approvals for PO’s, travel plan for senior team members; in co-ordination with Reporting Head.To meet and greet visitors and co-ordinate with Reporting Head, to complete the required as per time scheduled for their meetings.To create and share online links for online meetings thru zoom or any other technology application in use.Online banking, shopping, food/beverage/dining related thru respective applications.To research and provide inputs in purchase of any items required; in space of technology, gadgets, gifting ,automobile.To co-ordinate with required internal team for any media meetings arranged if any ; to keep required pre-requisites ready.To maintain database of all contacts, their contact nos and email ID’s of required internal and external co-ordinates of official and personal use.Online payments thru NEFT, RTGS or any required application in use.Support for Personal Banking, Investment, residential properties related any activities.To create & maintain required filing and documentation of payment of credit card, utility bills, approvals, domestic bills, staff salaries. Record of any investments and due payments required towards the same.Maintaining AMC contracts for required assets.Co-ordination with domestic staff , vendors who are a part of daily schedule.To keep track of incoming and outgoing of couriers, parcels, invoices etc.Follow up to complete required pending tasks on a daily basis.To prepare itinerary and required arrangements for domestic/international travel, visa, hotel arrangements when required.To co-ordinate with housekeeping or domestic staff to have any activities co-ordinated.Must Have:Secretarial Duties, Use of Technology, IT and related Gadgets, Use of different Mobile Applications, Usage of Online/Web based applications.QualificationsBachelor's degree or equivalent experienceMicrosoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Communication skills, written/verbalAbility to prioritize and meet deadlines Keep information confidential

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