Manager - Ethics

ROLE SUMMARY

The candidate serves as the organization's internal control point for ethics and improprieties, allegations, complaints, and conflicts of interest and would be responsible in identifying and handling suspicious or governance issues noted in the Company. To determine whether a deceptive act has been committed by employee or third party for financial or other gains.

KEY DUTIES AND RESPONSIBILITIES

Ethics and Investigations

• Develops and disseminates corporate ethics statements, policies and supporting forms/acknowledgements.
• Provides an internal review of other corporate policies to ensure corporate consistency and integration with the corporation's ethics philosophies. Integrates the corporate ethics message throughout the corporate culture. Oversees the development and implementation of corporate ethics and conflict-of-interest
• Promptly conducts investigations pursuant to complaints and allegations of ethical wrongdoing, financial impropriety and conflicts of interest. Prepare written investigative reports as necessary.
• Develops and maintains confidential procedures for the handling and processing of complaints and allegations. Coordinate for the confidential hearing of employee issues related to the ethics.
• Identify areas specifically vulnerable to fraud and actively engage with Functional Directors/ Heads, other stake holders and Co-Auditors to implement anti-fraud monitoring and fraud preventive controls.
• Maintain liaison with company's litigation and regulatory teams on incident specific issues that may require follow-up and legal consultations while taking actions.
• Recommend and if required implement process of system changes to prevent future leakage of company revenue/ funds, violation of code of conduct and company policy/ guidelines
• Manage and prioritize individual and group investigative priorities in accordance with internal client and/or departmental needs.

Ethics Awareness

• Ensure Tata code of conduct training module is completed by all new employees and refresher training module for all the existing employees
• Timely Revamp / update the training & induction deck to communicate about TCoC and importance of Ethics in the organisation.
• Be the point of contact for addressing queries pertaining to concerns of employees related to COI/ Gift & hospitality and other relevant matters related to Ethics.
• To ensure any update/change in ethics related policies on the Tata Play Universe
• Ensure revised, updated banners / posters with the new Whistle-blower helpline across offices.
• Lead and run ethics campaign such as Celebrating Ethics Week to educate employees on ethical standard and reporting mechanisms along to reinforce TCOC values.
• Timely share the informative mails from ethics committee on Festive season, gifts and hospitality, change in policy, web portal, new policies etc.
• Assist in the development and delivery of training and awareness activities related to ethics.
• Assist in contract advisory for ethics related clauses in agreements with business partners.

Prevention of Sexual Harassment ('POSH')

• As a POSH convener coordinate with Internal committee ("IC"), the external investigating agency and the presiding officer for closure on POSH cases.
• Work closely with Internal committee ("IC") Chairperson, IC members to make employees aware on POSH rules and guidelines mandated per POSH act 2013
• Preparation of draft material for annual POSH filings and ensuring timelines for the same.
• Managing POSH related compliances and ensuring all the offices are complaint with posters and Display of consequences and order.
• Manage Posh trainings / workshops for on roll and off roll employees
• Deliver in-person POSH awareness sessions to third party employees

BEHAVIOURAL COMPETENCIES

• Put relevant internal stakeholders First
• Deliver Results
• Grow Partnerships
• Change with Agility
• Think Digital

TECHNICAL COMPETENCIES

• Possess critical thinking skills
• Proficient in MS office tools, including skills in advanced Excel and PPT.
• Knowledge on relevant anti bribery and corruption laws in India and foreign jurisdictions
• Awareness on key ethics policies such as whistleblower, vigil mechanism etc.

EDUCATION

• Full Time Graduate from Finance/Accounting/ commerce/Law background. (Preferably from Finance & Accounts)
• PGDM/MBA degree from a reputed college

PREFERRED EXPERIENCE

7+ years of experience in related field; Ethics and compliance, exposure in Fraud investigation, Fraud Analysis, Due Diligence, Fraud Prevention, POSH.

Hands on experience on formulation and reviewing Ethics related policies such as conflict of interest, business code of conduct, whistle blower, Vigil mechanism, Anti bribery etc. will be an added advantage.