US Onboarding Specialist

Job Title: Audit Specialist / Data Analyst/US Onboarding Specialist

Salary: 50,000-60,000 per month depending on the experience.

Location: Onsite - Sector 75, Mohali

Schedule: 8:30PM to 5:30AM (IST) Night shift

MUST have skills:

• Required at least 3-5 years of MS Excel reporting and Word experience.
• Advanced proficiency in Excel, including expertise in complex formulas, pivot tables, and macros.
• Must have excellent communication skills.
• Looking for the local candidate only, who can come to the office.

POSITION SUMMARY:

We are seeking a highly motivated and detail-oriented Audit Specialist to oversee and optimize our operational processes and procedures. The ideal candidate will have a keen eye for identifying areas of improvement, implementing best practices, and ensuring adherence to regulatory requirements. This role will play a critical part in enhancing our operational efficiency, mitigating risks, and maintaining the highest standards of quality and compliance.

DUTIES AND RESPONSIBILITIES:

• Conduct comprehensive audits of internal operational processes and procedures to identify areas for improvement, inefficiencies, and compliance gaps.
• Develop audit plans, checklists, and procedures to ensure thorough and systematic evaluations of operational activities.
• Collaborate with cross-functional teams to gather relevant data, documentation, and information necessary for conducting audits.
• Analyze audit findings, prepare detailed reports, and present actionable recommendations to management for process optimization and compliance enhancement
• Ensure data accuracy in all internal systems by completing on-demand audits of new hire data entries and working with the onboarding team to correct errors.
• Implement corrective actions and preventive measures to address identified deficiencies and mitigate operational risks.
• Monitor and track the implementation of audits recommendations to ensure timely and effective resolution.
• Stay updated on relevant laws, regulations, and industry standards to ensure compliance with statutory requirements and best practices.
• Provide training and guidance to staff members on operational procedures, compliance requirements, and audit processes.
• Continuously review and refine audit methodologies and tools to enhance the effectiveness and efficiency of audit processes.
• Support internal and external audit activities as needed, including coordinating audit requests, and providing necessary documentation and support.
• Maintain accurate data in company and client systems related to new hires, including payroll adjustments, state WC code verifications, and reconciliations
• Assist with the data entry onboarding tasks from time to time.

Qualifications:

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS:

• Excellent analytical skills with the ability to interpret complex data, identify trends, and draw meaningful insights.
• Exceptional attention to detail and accuracy in documentation and reporting.
• Proficient in using audit tools, software, and MS Office applications.
• Advanced proficiency in audit tools, software, and MS Office applications, including advanced skills in Excel (formulas, pivot tables, and macros)
• Excellent communication skills, both verbal and written, with the ability to effectively communicate audit findings and recommendations to diverse stakeholders.
• Ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment with multiple concurrent audit projects.
• Proactive mindset with a demonstrated ability to work independently and collaboratively.
• Strong problem-solving skills to identify root causes of issues, develop creative solutions, and implement corrective actions to address audit findings and improve operational effectiveness.
• High integrity and ethical standards, with a commitment to upholding confidentiality and professionalism.
• Knowledge of risk assessment methodologies and techniques to identify, assess and mitigate operational risks.
• Understanding of payroll processing, benefits administration, employee onboarding/offboarding procedures, and other HR-related processes relevant to the staffing industry would be beneficial, though not mandatory.
• Experience in the temporary staffing industry is preferred.

PHYSICAL REQUIREMENTS:

• Ability to sit for 2 hours without standing, sit up to 8+ hours per day.
• Ability to engage fine motor skills such as typing and writing for up to 2 hours without a break, use fine motor skills for up to 8+ hours per day.
• Ability to see and read computer screens, employment documents and correspondence.