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Compliance Analyst

4 months ago

Mumbai MH, IN BP Energy Full time

Entity:

Gas & Low Carbon Energy


Job Family Group:

Legal Group


Job Description:

Let me tell you about the role

This role will independently handle compliance management process and ensure a robust compliance management system for all bp India entities through regularly interacting with business and taking initiatives to develop the process further. The role involves interaction with all the business functions viz. Manufacturing/ plants, Sales & Distribution, Marketing, HR/IR, Corporate Finance, IT, external IT vendor, associate businesses etc.

What you will deliver

  • Compliance Monitoring & Reporting

  • Effective streamlining and management of the legal compliance tool

  • Ensuring comprehensive compliance coverage of all regulations, rules, guidelines, laws applicable to the organisation, on the tool.

  • Periodic analysis of compliance status and evaluate gaps on the basis of reports generated from the system.

  • Review of implementation of corrective action(s) and preventive action(s) provided by functional heads / process owners for deviations, if any.

  • Ensure timely completion of reporting of compliance status by the units. This involves personal interaction with the people at locations.

  • Collating compliance certificates from business units / teams and preparing consolidated compliance report and dashboards for Compliance Officer and process owners.

  • Compliance Review

  • Site visits for assessment of compliance status and interacting with the line function to understand the implementation of law, deviations, if any, and then working towards corrective action along with the process owners.

  • Regulatory Updates

  • Disseminating relevant regulatory updates periodically. Also circulating flash updates whenever there is amendment in existing regulations and a new regulation is introduced. This involves interacting with process owners for understanding implication of the changes and including the same in the updates.

  • Compliance Portal Administration

  • Regularly updating the system with regulatory changes by preparing / modifying check points in the system, within set turn-around time (TAT).

  • Regularly updating the system with the organisational changes by re-assigning authorisations and responsibilities for reporting compliances, within set TAT.

  • Carrying out hygiene check to ensure proper functioning of the system.

  • Troubleshooting with the help of IT team and compliance monitoring IT tool service provider, within TAT defined as per agreed SOP.

  • System user facilitation

  • Creating a compliance manual and maintaining an updated compliance calendar.

  • Handling complaints and queries from users, with own research or help from process owners.

  • Ensuring that queries raised offline / online are closed within agreed TAT.

  • Maintaining monthly query logs, with details of resolution and closure.

  • Responding to audit queries

  • Compliance Research

  • Carrying out research on specific legal subjects / topics to help business on interpretation and implementation of a given provision / law.

  • Gathering knowledge on industry best practices on compliance management process.

  • Developing a Standard Operating process (SOP) for operating the compliance tool. The said SOP has to be drawn up in consultation with the service provider, process owners and line function(s).

  • Compliance Training

  • Designing and developing training material for conducting online and onsite training programmes

  • Preparing training schedule in co-ordination with process owners and line function for conducting training programmes.

  • Conducting / assisting other team members in conducting effective training sessions at units for apprising the people with compliance process and its importance. Seek feedback / suggestions for improvement from process owners.

What you will need to be successful (experience and qualifications)

  • Qualification: Law degree

  • Experience: 5+ years of experience with exposure to compliance related activities including managing the compliance tool in a large-scale manufacturing concern, preferably FMCG industry.

‘Must have’ functional competencies

  • Experience of administration of compliance management system

  • Awareness of all laws, rules, guidelines, regulations affecting the lubricant manufacturing set-up, branch and plant locations, including but not limited to legal metrology, labour, industrial and environment laws

  • Good analytical, interpretation and drafting skills

  • Good at MS Office

Critical personality attributes

  • Good Communication Skills

  • Self driven / motivated

  • Right Attitude towards learning new things / topics

  • High level of integrity

  • Flair to interact with people

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.


Travel Requirement

Up to 25% travel should be expected with this role


Relocation Assistance:

This role is eligible for relocation within country


Remote Type:

This position is not available for remote working


Skills:

Coaching, Collaboration, Commercial Acumen, Communication, Conflict Management, Creativity and Innovation, Decision Making, Digital fluency, Influencing, Managing strategic partnerships, Mentoring, Organizational knowledge, Resource and budget planning, Stakeholder Engagement, Stakeholder Management, Supplier Relationship Management


Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with disabilities may request a reasonable accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an accommodation related to the recruitment process, please contact us to request accommodations.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.