Travel and Administration Executive

Job description:

Job Description: Travel & Administration – Executive

Company Overview:

Sea6 Energy is a pioneering company dedicated to advancing the large-scale cultivation of

seaweed using floating farms. Our focus extends beyond cultivation as we also lead the way

in manufacturing high-quality seaweed-based products. Currently, our primary applications

are in agriculture, with a vision to explore a wide range of value-added products in the future,

including applications in animal feed, food additives, and renewable plastics. With a

commitment to sustainability and cutting-edge technology, Sea6 Energy is at the forefront of

revolutionizing the seaweed industry and contributing to a greener and more sustainable

future.

Founded in 2010 at the Indian Institute of Technology Madras, Sea6 comprises a

multidisciplinary and highly talented team of engineers and scientists. We strive to create

disruptive solutions for a sustainable planet and are looking for individuals who share our

passion for innovation and sustainability in a field with the potential to revolutionize ocean

agriculture.

Position: Travel & Administration Executive

Company: Sea6 Energy Private Limited

Location: Bangalore

Job Summary:

We are looking for a candidate with 5-6 years of experience in travel desk management and

administration. The ideal candidate should be capable of handling domestic reservations,

coordinating travel and cab arrangements, guest handling, and performing travel desk-

related support activities. The role also includes providing administrative support for office

operations, such as handling calls, managing facilities, procuring office-related items, and

assisting with events and meetings.

Responsibilities:

Travel Desk:

 Travel arrangements: Support the Travel Manager with flight bookings, domestic

travel (train/bus), hotel reservations, transportation, visa processes, and overall travel

coordination.

 Coordination: Liaise with airlines, hotels, and other service providers to ensure

efficient and employee-friendly travel arrangements.

 Customer service: Address travel-related queries and provide excellent service to

employees.

 Record keeping: Maintain accurate records of travel transactions, vendor bills, and

correspondence.

 Timely support: Provide timely updates on flight schedules, cancellations, or

changes.

 Negotiation: Negotiate with vendors to secure the best rates.

 Emergency changes: Manage emergency changes or cancellations and

communicate updates to traveling employees.

 Visa applications: Assist with visa applications, documentation, and processing in

coordination with vendors.

 Travel reports/MIS: Prepare and submit detailed travel reports and MIS. Follow up

on billing and payments.

Administration:

 Office management: Handle general office tasks, including stock-keeping, issuing,

and controlling stationery/office supplies as per employee needs.

 Front desk support: Answer phone calls, communicate with stakeholders, and

convey important messages.

 HR support: Assist new recruits with facilities and necessary assets, and support the

HR team in organizing events and meetings.

 Facilities management: Ensure office facilities and guesthouses are well-

maintained and address any concerns raised by employees.

 Expense management: Manage petty cash, document expenditures, file monthly

expense statements, and ensure timely payments.

 ID cards: Manage the issuance and control of ID cards in coordination with HR.

Coordinate with offices/factories for visitor/guest management and gate passes.

 Material inward/outward: Coordinate inward/outward couriers and material

dispatches for domestic and international shipments.

Desired Skills:

 Strong written and verbal communication skills.

 Proficiency in MS Office tools (Excel, Word, PowerPoint).

 Excellent time management.

 Strong organizational and multitasking abilities.

 Problem-solving attitude.

 Attention to detail.