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Office Administrator

4 months ago

Bengaluru, Karnataka, India Wayfair Full time

About Wayfair Inc.
Wayfair is one of the world's largest online destinations for the home.

Whether you work in our global headquarters in Boston, Berlin or any of the Technology Development Centers [TDCs], or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes.

Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career.

If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking.

No matter who you are, Wayfair is a place you can call home.

We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success.

We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair - and world - for all.

Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer.

We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.


Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has animmediate need for an Office Manager to manage the day-to-day activities for our India TDC leadershipteam.

This is a fantastic opportunity for the right individual to support a growing company build roots in Bengaluru.

Key Responsibilities:

  • Own all office management and logistics, including office space administration, office vendor management (cleaning, physical security), badging, visitor process, parking info, office updates and announcements, closures, and adhoc requests;Act as point person and communicate TDC specific updates: office events, parking info, officeupdates and announcements, closures (inclement weather).
  • Ideate, plan and execute TDC events to build community including events like all hands meeting, game nights, lunch & learns, field trips to the FCs, etc. Must partner with TDC Site Lead, Bostonbased EA Tech Team and Community Celebrate team to understand what is happening and what should be applied/executed in the TDC.
  • Support the HR leader with administrative HR work including contracts, background checks, corporate compliance paperwork, and payroll.
  • Responsible for the new hire experience for new employees; partner with central New Hire
  • Experience team to translate global Wayfair practices and partner with local HR Leader to build and administer New Hire Experience locally
  • Provide reception coverage, when needed, for visitors and new employees (ensuring they have a badge, have completed entry requirements, etc); Act as point person for visitors / guests arrivals in office
  • Adhoc support of TDC leaders in partnership with their dedicated EA, including calendar management, handle local travel, schedule ad hoc local engagements.
  • Interact with key internal and external contacts, including senior management and Clevel individuals
  • Must be able to represent the team in a positive way to people outside the company Various other ad hoc requests

Qualifications:

  • Bachelor's Degree
  • 6 year + of experience as EA for multiple senior level executives
  • Ability to be assertive and give pushback as needed
  • Meticulous attention to detail and strong planning and forward thinking capabilities
  • Demonstrated ability to anticipate needs and situations before they are fully developed
  • Advanced proficiency in Google Enterprise Suite [e.g. Google Calendar, Gmail, Docs, Slides,
Sheets, Drive, Meet, etc.]

  • Experience collaborating across multiple stakeholder groups, communicating with diverse
audiences and balancing/negotiating priorities

  • Ability to represent the team in a positive way to people within and outside the company
  • A strong interest in using technology to help teams work better and faster
  • Excellent written, verbal and presentation skills
  • Extremely high level of discretion pertaining to confidential information
  • Flexible and able to handle ad hoc issues that may arise outside of core business hour

Assistance for Individuals with Disabilities

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About Wayfair Inc.
Wayfair is one of the world's largest online destinations for the home.

Whether you work in our global headquarters in Boston or Berlin, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes.

Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career.

If you're looking for rapid growth, cons