![Apollo Finvest](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
7 days ago
Job Description:
The Executive Assistant will provide comprehensive support to our COO, encompassing a wide
range of responsibilities. This role is ideal for someone who is not only adept in traditional
executive assistant duties but also possesses a strong inclination toward operations and knows
how to maintain confidentiality.
Key Responsibilities:
● Manage and prioritize emails, correspondence, and phone calls, ensuring timely
responses and appropriate follow-up.
● Anticipate the needs of the COO and proactively address them to ensure smooth
operations.
● Schedule and coordinate meetings, both internally and externally, ensuring all necessary
participants are informed and prepared.
● Prepare meeting agendas, take accurate minutes, and distribute action items and
follow-up tasks to relevant parties.
● Manage personal appointments and commitments for the COO, including
○ scheduling doctor appointments, personal meetings, friend & family relations
○ personal errands, personal/household shopping
○ family-related activities, help with the kids
○ Event planning, travel planning, logistical support
● Maintain confidentiality and discretion in all personal matters and communications.
● Coordinate and execute events and special projects, demonstrating exceptional
organizational skills.
● Perform manual tasks such as material duplication and detailed sales list research.
● Comfortably handle spreadsheets, Excel, and data analysis tasks, demonstrating
proficiency in numbers and data interpretation.
● Proactively identify opportunities to streamline processes and reduce workload for the
COO.
● Maintain discretion and confidentiality across all business matters.
Requirements:
● A minimum of 3 years of experience as an Executive Assistant, ideally in a high-growth
Startup environment.
● Proficiency in Google Suite, MS Office (especially Excel)
● Excellent communication skills, both in writing and verbally, with a meticulous eye for
detail.
● Demonstrated ability in multitasking, time management, and organizational excellence.
● Positive, adaptable, and proactive mindset, thriving in a fast-paced and evolving
environment.
● A unique blend of administrative and operational skills
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