Office Administrator

1 week ago


Gwalior, Madhya Pradesh, India Rehaan Global Pvt Ltd Full time
Roles and Responsibilities of an Office Administrator

-
Administrative Support:

  • Provide administrative support to ensure efficient operation of the office.
  • Answer and direct phone calls, take messages, and handle correspondence.
-
Office Management:

  • Oversee and coordinate office operations and procedures.
  • Maintain office supplies inventory and place orders as necessary.
  • Ensure the office is tidy, organized, and fully stocked with necessary supplies.
-
Documentation and Record-Keeping:

  • Maintain and update company databases and filing systems.
  • Organize and archive documents and records.
  • Prepare and edit documents, reports, and presentations.
-
Communication:

  • Serve as the primary point of contact for internal and external communications.
  • Communicate company policies, procedures, and announcements to staff.
-
Human Resources Support:

  • Assist with recruitment processes, including posting job vacancies and scheduling interviews.
  • Maintain employee records and handle HR documentation.
  • Coordinate onboarding and training sessions for new employees.
-
Financial Administration:

  • Assist with basic bookkeeping tasks such as processing invoices and managing accounts payable/receivable.
  • Prepare expense reports and assist with budget tracking.
  • Handle petty cash and monitor office expenditures.
-
Technology and Equipment Management:

  • Ensure proper functioning of office equipment and coordinate repairs when necessary.
  • Manage IT support requests and liaise with IT support teams.
-
Customer Service:

  • Greet and assist visitors and clients in a professional and friendly manner.
  • Handle customer inquiries and complaints promptly and efficiently.
-
Project Coordination:

  • Assist in planning and coordinating company events, meetings, and projects.
  • Monitor project timelines and deliverables to ensure deadlines are met.
-
Compliance and Safety:

  • Ensure compliance with company policies and legal requirements.
  • Implement and oversee health and safety protocols within the office.
-
Miscellaneous:

  • Perform other duties as assigned by management.
  • Provide support to other departments as needed.

Skills and Qualifications:

  • Strong organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to multitask and prioritize tasks effectively.
  • Strong attention to detail and problemsolving skills.
  • Basic understanding of financial and HR principles.
  • Professional demeanor and customer service orientation.
  • Ability to work independently and as part of a team.

Job Types:
Full-time, Permanent

Pay:
From ₹15,000.00 per month

Benefits:

  • Paid sick time

Schedule:

  • Day shift
  • Fixed shift
  • Morning shift

Supplemental pay types:

  • Overtime pay

Work Location:
In person

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