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Office Admin Executive

4 months ago

India Logic Factor India Full time

Office Admin Executive - Contractual:

  • June 28, 2023 |In India |By
    Your mission:
  • You will contribute to the TLF-India office by streamlining office administration activities and making the office a better place to work at for our colleagues. You are an individual contributor collaborating along with the staff members to make sure the day-to-day operations execute smoothly at the office.

Your profile:

-
Office Management

  • Positively attending the office reception phone calls and processing the required action/redirecting to the concerned person.
  • Supervise administrative office staff (Peons) and divide responsibilities to ensure performance.
  • Ensure optimal daily hygiene of the office premises and work area.
  • Manage service and maintenance regarding office repairs.
  • Vendor management
  • Ensure the office supplies are available in enough amounts needed for daytoday consumption.
  • Manage agendas/travel/appointment arrangements for TLF colleagues including Flight Booking, Hotel Booking, VISA process, Travel Insurance and Card, and travel documents.
  • Alignment with CA for Vendor Payments.
-
Employee management

  • Manage leaves based on employee requests and communicate to TLFall.
  • Manage yearly holiday calendar and attendance management (noncontractual)
  • Arrange employee engagement activities with the Sociocultural committee.
  • Arrange office celebrations for dedicated events and festivals.
  • Arrange halfday events across the year as well as annual trips.
  • Manage employee gifts and voucher arrangements.
  • Responsible for managing Mediclaim for our employees creation of accounts, modification of employee/family details, alerting on the occasion of an emergency, etc.
  • Responsible for Sodexo management informing new members of Sodexo benefits, account creation, and addressing issues/queries.
  • Arrange lunch for new employees' first day and visiting employees from NL/UK/US.
-
PMO

  • Ensure all timesheets are entered completely by regular followups.
  • Assist with approved timesheet modifications or week closure in TLFMIS.
  • Prepare and share specific customer reports on weekly basis.
  • Generate and process monthly invoice approval.
  • Process hourapproval for assigned projects.
-
HR

  • Assign unassigned messages in Personio, perform initial screening calls, and plan for the interview rounds.
  • Conduct the joining formalities for new employees.
-
TLF specific

  • Participate in weekly and annual management meetings.
  • Work with the Office Management to improve the overall office atmosphere.
  • Strive to make TLF a great place to work while achieving organizational targets.
-
COMPETENCE REQUIREMENTS:

  • Passionately drive continuous improvements and change (creative & innovative)
  • Resultdriven & Proactive attitude
  • Outstanding communication and interpersonal abilities
  • Excellent knowledge of MS Office
  • Strong timemanagement and multitasking abilities
  • Ability to maintain the confidentiality of company information.

EDUCATION REQUIREMENT:

Any diploma or Graduation.

JOB EXPERIENCE**:

  • Experience with office administration.
  • Experienced with usage of MS Office.
  • Good customer service and communication skills.
  • Highly organized and keen to learn.

Why us?:

  • This position is offered as a fulltime job, where it is also required to work from Office.
  • We offer a fun fulltime job with competitive packages and benefits which include:
  • 5 working days
  • Medical Insurance
  • Opportunities to grow
  • Employee Engagement Activities like monthly games and competitions, team outings, company trips, etc.
  • Apart from privilege leaves and sick leaves we also have:
  • Birthday Leave
  • Marriage Leaves
  • Covid Sick Leaves for employees as well as for their immediate family
  • Maternity/Paternity Leaves
  • Loyalty Leaves
  • Bereavement Leaves
  • You will be working in a stateoftheart infrastructure in Ahmedabad, in a professional and international culture, communicating with colleagues around the world (USA, UK & the Netherlands). Performance is rewarded within The Logic Factory. We provide a fun environment where selfreliant people, who want to make a career within TLF, will be well rewarded. We are proud to be a privatelyowned company, small enough to meet everyone at the lunch table but large enough to successfully implement the most challenging projects for Fortune 500 Companies around the globe and be seen as a trusted advisor in various industries.

Department:

Office

Employment Type:

Temporary

Seniority:

Entry-level

Years Of Experience:

1-2

Keywords:

Office administration ,front desk management ,reception management,excellent communication skills

Location:

India

Apply:

  • Resume
- max. file size = 5mb | (.doc /.docx /.pdf)

  • Covering letter
- max. file size = 5mb | (.doc /.docx /.pdf)

  • All careers

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