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Site Administrative Assistant

3 months ago

Mumbai, Maharashtra, India IBA Full time

Requisition ID:1785
Location:
Mumbai, IN
Shift:Full-Time
Kind of contract:Open Ended Contract
Mission


As Site Administrative Assistant, you are responsible for the overall office management and act as the contact person between Headquarters and site.

You perform a variety of administrative functions including general administration, logistics support, accounting, travel arrangements, supporting local Proton Therapy site.


Challenges we trust you with

General administrative tasks including

  • Coordinating meetings
  • Taking incoming calls and providing information to callers
  • Incoming and outgoing correspondence
  • Composing memos and generating reports
  • Organizing business related travel itineraries to and from the site, plan hotel stays, taxis and car pool management
  • Providing HR support (tracking vacation & iLouvainlaNeuveess, coordination with payroll)

Logistics support

  • Tracking the receipt and shipping of all spare parts for the site
  • Coordinating delivery and shipping of equipment and parts with other sites
  • Following up on the ordering, shipping and warehousing of all parts and materials to support operations

Accounting support:

  • Managing site purchasing accounts (vendors, subcontractors, etc.)
  • Monitoring and recording petty cash and site financial account usage
  • Preparing and monitoring invoices and expense reports

What we value

You have:

  • A Bachelor degree or equivalent by experience
  • Minimum 3 years' experience as Administrative Assistant or Office Manager in an international environment
  • An experience in HR or accountancy administration is an asset
  • Strong knowledge of MS Office whereas knowledge of SAP is an asset
  • Strong written and verbal communication skills in English

Life at IBA
Diversity is fundamental to our culture. We value the uniqueness of individuals and the different perspectives and talents they bring to IBA.

We learn from and respect the cultures in which we work, promote diversity within our workforce, and have an inclusive environment that helps each and every one of us to fully contribute to IBA's success.

The identity of IBA is characterized by a group of colleagues driven by motivation, curiosity, creativity, the desire to learn on a daily basis, by technical challenges and above all by a highly developed team and family spirit that makes the daily life smoother and more enjoyable

By joining a team of about 40 nationalities and working on more than 45 different sites on 3 continents, IBA offers you the opportunity of a meaningful career with a direct impact in the fight against cancer.


We are driven by:

  • Innovating in a cuttingedge technology environment
  • Developing professional and personal skills by learning on the Job; by participating in challenging projects; top class courses
  • Evolving in a friendly culture environment based upon solid values (dare share care be fair)
  • Acting autonomously and belonging to motivated teams with good worklife balance
  • Contributing to a company where sustainability, safety and wellbeing are key to our success

If you are passionate, cause-driven, you can make this quest yours by joining our dedicated colleagues and give your career a new meaning.

Proton Therapy

Proton Therapy - a more targeted treatment


Proton Therapy is considered the most advanced currently available therapy and a valuable treatment modality for thousands of adults and children who are diagnosed with cancer.

Proton Therapy aims to destroy cancer cells by delivering proton beams to a target tumor. Protons release their energy within the tumor target area while limiting the radiation to the surrounding healthy tissues.

Proton Therapy Achievements
More than 60 proton therapy centers worldwide & more than patients treated by IBA proton therapy customers.

IBA Proton Therapy website.