Senior Admission Counsellor

Job OverviewThe Senior Counsellor will play a central role in guiding students through the complete journey of applying to German public and Italy public universities. This position focuses heavily on one-to-one counselling, accurate profile assessment, precise shortlisting of eligible programs, and ensuring finalization of high-quality applications for undergraduate and postgraduate admissions. The counsellor must have deep expertise in Germany’s higher education system, Uni-Assist procedures, APS requirements, and the end-to-end application cycle.-Key Responsibilities1. Student Counselling & Profile Evaluation* Conduct detailed counselling sessions to understand student goals, academic background, budget, language proficiency, and future career plans.* Perform comprehensive profile assessments, including evaluation of:* Academic transcripts, backlogs, and GPA/percentage* English proficiency (IELTS/TOEFL/PTE)* German language levels (A1–C1)* Work experience, internships, research work* Visa readiness, financial preparedness, motivation* Educate students on the structure of Germany’s public university system, differences between TU/HAW/FH, and program-specific requirements.* Explain major pathways such as direct admission, Studienkolleg, and APS certification based on country and qualification.2.University & Program Shortlisting* Create a personalized shortlist of suitable public universities and courses based on student eligibility, academic gaps, admission competitiveness, and deadlines.* Match student profiles with correct program requirements, such as:* ECTS prerequisites* Subject-specific admission restrictions* NC (Numerus Clausus) and competitive entries* Uni-Assist vs. direct university application criteria* Pre-assessment (Vorprüfungsdokumentation – VPD) needs* Ensure shortlisted programs align with student interests AND realistic admission chances.* Provide clear reasoning to students for why each shortlisted university is selected.* Maintain an updated database of programs, deadlines, eligibility rules, and documentation standards for Germany public universities.3. Application Preparation & Finalization* Guide students through the full documentation checklist:* APS certificate processing* Notarized academic transcripts* CV in Euro pass/German format* Statement of Purpose (SOP) and Motivation Letter* Letters of Recommendation (LORs)* Proof of language (IELTS/PTE/TOEFL/TestDaF/DSH)* Work experience certificates* University-specific application forms* Review each document for correctness, completeness, grammar, formatting, and alignment with university requirements.* Coordinate with students to complete Uni-Assist applications, including:* Account creation* Document upload* Program selection* Payment and postal submissions (where required)* Prepare application tracking sheets with deadlines and status updates.4. Counselling Throughout the Application Lifecycle* Provide continuous support and guidance from the shortlisting stage until application acceptance or rejection.* Clarify university communication, guide on supplementary requirements, and assist with follow-up emails.* Counsel students on next steps after receiving admissions (acceptance, enrollment, visa documents, etc.).* Manage expectations by clearly explaining possible outcomes, competition levels, and alternative pathways.Shortlist Review, Verification & Final Approval* Conduct a final verification of the shortlisted universities to ensure:* Full compliance with qualification requirements* Correct deadlines (summer/winter intake)* Accurate match with student documents* Verified academic crite