Store Accounts and Administrative Assistant

3 weeks ago

Sangli, India Animal Rahat Full time

Location:

Animal Rahat’s headquarters in Sangli, with need-based travel to other locations (This position requires approximately 80% of the time in the office and 20% of the time outside the office.)

 

Primary Responsibilities and Duties

·  Assist with the timely procurement and storage of veterinary supplies for all animal welfare units and the Sanctuary.

·  Maintain inventory records of the purchase and distribution of veterinary medicines, instruments, and other equipment.

·   Account for materials upon receipt from vendors, update registers, and report any discrepancies to the supervisor.

·   Conduct monthly inventories of veterinary medicines and report any discrepancies to the supervisor.

·   Maintain records of all bulk purchases and the distribution of consumable items.

·   Assist the stores, accounts, and administration executive with maintaining accounting vouchers.

·   Ensure that the main office, guest room, and surrounding areas are kept neat and clean.

·   Supervise the maid and the gardener.

·   Check the identity of visitors and arrange meetings with relevant senior staff members before allowing anyone to enter the office.

·   Record the receipt of documents in the office and deliver them to the appropriate staff members within half an hour.

·   If a document is urgent or important, inform the concerned staff members immediately by phone if they are not present in the office.

·   Maintain the employee attendance register in the office and consult with the supervisor if any staff members do not report to work by 9:10 AM.

·   Ensure that there is sufficient drinking water, refreshments, and cleaning materials available in the office and guest room.

·  Visit banks, post offices, and markets as required.

·   Perform any other duties assigned by the supervisor or line manager.


Qualifications:

·  Bachelor of Commerce degree with 50% from a recognised university or college

·  Minimum two years of experience in managing supplies and storage

·  Excellent information technology skills

·  Good communication skills in Hindi and Marathi preferred

·  Commitment to the objectives of the organisation

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