Store Accounts and Administrative Assistant

4 weeks ago

India Sangli Animal Rahat Full time

Job Description Location: Animal Rahat's headquarters in Sangli, with need-based travel to other locations (This position requires approximately 80% of the time in the office and 20% of the time outside the office.) Primary Responsibilities and Duties Assist with the timely procurement and storage of veterinary supplies for all animal welfare units and the Sanctuary. Maintain inventory records of the purchase and distribution of veterinary medicines, instruments, and other equipment. Account for materials upon receipt from vendors, update registers, and report any discrepancies to the supervisor. Conduct monthly inventories of veterinary medicines and report any discrepancies to the supervisor. Maintain records of all bulk purchases and the distribution of consumable items. Assist the stores, accounts, and administration executive with maintaining accounting vouchers. Ensure that the main office, guest room, and surrounding areas are kept neat and clean. Supervise the maid and the gardener. Check the identity of visitors and arrange meetings with relevant senior staff members before allowing anyone to enter the office. Record the receipt of documents in the office and deliver them to the appropriate staff members within half an hour. If a document is urgent or important, inform the concerned staff members immediately by phone if they are not present in the office. Maintain the employee attendance register in the office and consult with the supervisor if any staff members do not report to work by 9:10 AM. Ensure that there is sufficient drinking water, refreshments, and cleaning materials available in the office and guest room. Visit banks, post offices, and markets as required. Perform any other duties assigned by the supervisor or line manager. Qualifications: Bachelor of Commerce degree with 50% from a recognised university or college Minimum two years of experience in managing supplies and storage Excellent information technology skills Good communication skills in Hindi and Marathi preferred Commitment to the objectives of the organisation

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