Store Accounts and Administrative Assistant
2 days ago
Location:
Animal Rahat’s headquarters in Sangli, with need-based travel to other locations (This position requires approximately 80% of the time in the office and 20% of the time outside the office.)
Primary Responsibilities and Duties
· Assist with the timely procurement and storage of veterinary supplies for all animal welfare units and the Sanctuary.
· Maintain inventory records of the purchase and distribution of veterinary medicines, instruments, and other equipment.
· Account for materials upon receipt from vendors, update registers, and report any discrepancies to the supervisor.
· Conduct monthly inventories of veterinary medicines and report any discrepancies to the supervisor.
· Maintain records of all bulk purchases and the distribution of consumable items.
· Assist the stores, accounts, and administration executive with maintaining accounting vouchers.
· Ensure that the main office, guest room, and surrounding areas are kept neat and clean.
· Supervise the maid and the gardener.
· Check the identity of visitors and arrange meetings with relevant senior staff members before allowing anyone to enter the office.
· Record the receipt of documents in the office and deliver them to the appropriate staff members within half an hour.
· If a document is urgent or important, inform the concerned staff members immediately by phone if they are not present in the office.
· Maintain the employee attendance register in the office and consult with the supervisor if any staff members do not report to work by 9:10 AM.
· Ensure that there is sufficient drinking water, refreshments, and cleaning materials available in the office and guest room.
· Visit banks, post offices, and markets as required.
· Perform any other duties assigned by the supervisor or line manager.
Qualifications:
· Bachelor of Commerce degree with 50% from a recognised university or college
· Minimum two years of experience in managing supplies and storage
· Excellent information technology skills
· Good communication skills in Hindi and Marathi preferred
· Commitment to the objectives of the organisation
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