Personal Secretary

4 weeks ago

Bengaluru, India Mirabilis Investment Trust Full time

Location: Bengaluru

Department: Family Office

Reporting To: Family/Family Office Head


Job Brief

We are seeking a highly responsible and organized Personal Secretary to support a leading family office setup in Bengaluru. The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. You will serve as a key point of contact between the family and internal/external stakeholders, managing a wide variety of personal and professional tasks.


Key Responsibilities

1. Communication & Liaison

  • Act as the primary point of contact between the family and the family office.
  • Liaise with internal staff, external clients, vendors and service providers.
  • Handle all personal and official work as required by family members.

2. Calendar & Schedule Management

  • Manage calendars for all four family members, including meetings, appointments and events.
  • Prioritize and coordinate tasks and schedules effectively.
  • Fix appointments and send reminders as necessary.

3. Travel & Event Coordination

  • Arrange travel, visas, accommodations and itineraries.
  • Occasionally accompany family members on trips to assist during meetings and presentations.
  • Coordinate and support the organization of personal and corporate events.

4. Documentation & Records

  • Maintain and keep track of personal documents (PAN, Aadhaar, passport, vehicle documents, etc.).
  • Ensure timely renewal of documents such as insurance, driving license, digital signature, FASTag, etc.
  • Maintain a structured filing system (both digital and physical).
  • Keep an up-to-date emergency contact list and all relevant contact numbers.

5. Meeting Support

  • Attend confidential meetings and provide accurate transcription or minutes.
  • Draft and circulate minutes of meetings and follow up with relevant stakeholders on action points.

6. Administrative Support

  • Prepare reports, presentations and briefs as required.
  • Draft speeches or notes and compile background information for meetings.
  • Maintain confidentiality and handle sensitive information with discretion.

7. Household & Staff Coordination

  • Monitor security and housekeeping arrangements at family residences.
  • Coordinate with drivers and arrange for vehicles as per requirements.
  • Collaborate with office staff and members for seamless operations.


Desired Candidate Profile

  • Proven experience of 5 + years as a personal assistant, executive secretary, or similar role.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication.
  • High level of discretion and confidentiality.
  • Tech-savvy with proficiency in MS Office and calendar management tools.
  • Ability to multitask and adapt in a dynamic environment.


  • Personal Secretary

    2 weeks ago

    Bengaluru, Karnataka, India MAMUSHITH GROUP Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    This is a full-time on-site role for a Personal Secretary based in Bengaluru. The Personal Secretary will be responsible for providing personal assistance, handling clerical tasks, and offering executive administrative assistance. Daily tasks include managing schedules, making travel arrangements, handling correspondence, and coordinating meetings. The role...

  • Personal Secretary

    2 weeks ago

    Bengaluru, India Angel And Genie Full time

    **Job Category**:HR & Admin**Job Type**:Full Time**Job Location**:Bangalore**Salary**:5-6lakhs**Years of Experience**:3 - 5 yrsWe are looking for Personal Secretary for a very reputed group of institutions in Bangalore. Positions : Personal Secretary (for Vice Chairperson) Experience : 3+ years ONLY MALE CANDIDATE REQUIRED **Responsibilities**: -...

  • Personal Secretary

    2 weeks ago

    Bengaluru, India Saigram Charitable Trust Full time

    Personal Secretary to Chairman - Reporting to senior management and performing secretarial and administrative duties. - Typing, formatting, and editing reports, documents, and presentations. - Entering data, maintaining databases, and keeping records. - Liaising with internal departments, answering calls, and making travel arrangements. - Managing internal...

  • Personal Secretary

    2 weeks ago

    Bengaluru, India JustHR Full time

    Job Description: Personal Secretary/Personal Assistant with 1 year of experience As a Personal Secretary/Personal Assistant, you will be responsible for providing high-level administrative support to the CEO. Your role will involve managing his daily schedule, handling communication, organizing meetings, and ensuring smooth operations. This position...

  • Personal Secretary

    1 week ago

    Bengaluru, India One Wolf Group Full time

    Looking for a Personal Assistant/Secretary for the Director of the Company, who will dedicatedly work around the requirements of the Director. Plan, and schedule meetings, Report directly to the Director himself **Salary**: ₹20,000.00 - ₹30,000.00 per month Schedule: - Day shift Ability to commute/relocate: - Bangalore City, Karnataka: Reliably...

  • Personal Secretary

    1 week ago

    Bengaluru, Karnataka, India Mirabilis Investment Trust Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Location:BengaluruDepartment:Family OfficeReporting To:Family/Family Office HeadJob BriefWe are seeking a highly responsible and organizedPersonal Secretaryto support a leading family office setup in Bengaluru. The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. You will serve as a key...

  • Personal Secretary

    2 weeks ago

    Bengaluru, Karnataka, India Tirumala traders Full time

    Job Role: Female Personal Secretary Position Overview: The Female Personal Secretary will support senior management by providing high-level administrative assistance, ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, confidentiality, and attention to detail to handle schedules, correspondence, meetings,...

  • Personal Secretary To Director

    5 days ago

    Bengaluru, Karnataka, India Gopalan Enterprises Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Personal Secretary for Director - Job DescriptionPosition Overview: The Personal Secretary for Director is a crucial role that involves providing comprehensive administrative and secretarial support to the Director of an organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range...

  • Personal Secretary

    2 weeks ago

    Jalahalli West, Bengaluru, Karnataka, India DHANWANTARI GROUP OF INSTITUTIONS Full time

    Looking forward for a young and energetic Personal Secretary for Dhanwantari Group of Institutions Qualification - Any Degree with Good Communication skills Preference for Experienced - Min 2 Yrs Pay: ₹15,000.00 - ₹20,000.00 per month Schedule: - Day shift **Language**: - Kannada (required) - English (required) Work Location: In...

  • Personal Secretary

    2 weeks ago

    Bengaluru, India Shiras HR Advisory & Services Full time

    Required Qualification and Skills: - Organizing meetings,taking notes on meetings and updating calendars accordingly. - Managing a company's executive schedule by arranging meetings, managing appointments, and planning group events. - Drafting correspondence, memos, proposals, reports, contracts, and other business documents. - Coordinating travel...