Executive Partner Support

7 days ago

Delhi Division, India SetupmyHR Full time

Role: Executive Assistant for a Leading delivering Services to clients across industry sectors for Over 40yrs. Work Location: Delhi (South Delhi)Occasional travel may be requiredMonday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)Company: A Leading delivering services to clients across industry sectors for over 40 years.Position Overview: We are seeking a highly organized and proactive Executive Assistant to support our Partner. The ideal candidate will be a motivated and detail-oriented professional, capable of handling a variety of administrative tasks with a high level of confidentiality and efficiency. The Executive Assistant will play a crucial role in enabling smooth operations, managing schedules, and helping the partner with daily activities.Key Responsibilities:1. Calendar Management:o Manage and coordinate Partner’s schedules, appointments, and meetings.o Ensure optimal time management by organizing daily agendas, meetings, and events.o Handle meeting logistics, including location, equipment, and materials required.2. Communication & Correspondence:o Act as a liaison between the Partner and internal/external stakeholders.o Screen and prioritize calls, emails, and correspondence, responding on behalf of the Partner when appropriate.o Draft, proofread, and manage reports, proposals etc.3. Travel Coordination:o Organize and manage travel arrangements, including flights, hotels, and itineraries.o Prepare detailed travel itineraries, ensuring all logistics are arranged smoothly.4. Meeting Preparation:o Prepare presentations, reports, and other documents for meetings.o Take minutes during meetings and ensure action items are tracked and followed up.5. Project Management Support:o Assist with tracking key projects and initiatives, ensuring deadlines are met.o Manage timelines, deliverables, and follow up on progress as directed.6. Confidentiality & Data Management:o Maintain a high level of confidentiality with sensitive information.o Organize and maintain files, records, and documentation in an efficient manner.7. General Administrative Support:o Perform other administrative duties as required, including preparing expense reports and handling confidential documents.o Support in organizing internal and external events as required.8. Relationship Management:o Build and maintain relationships with key stakeholders, both internally and externally, on behalf of the PartnerQualifications and Skills:Education: Bachelor’s degree in Business Administration, Management, or related field (preferred). Experience: Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.Skills:o Strong organizational and time-management skills.o Exceptional communication skills, both written and verbal.o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).o Ability to manage multiple tasks and prioritize effectively.o Strong attention to detail with an ability to maintain confidentiality.o Ability to work independently and proactively with minimal supervision.Personal Traits: o Professional demeanour and excellent interpersonal skills.o Highly adaptable with a solution-oriented mindset.o Ability to work under pressure and handle sensitive situations with tact and diplomacy.Working Conditions: - Full-time position - Occasional travel may be required - Monday to Saturday working ( 10 AM to 6 PM in Winters and 9:30 AM to 5:30 PM in Summers, 1st & 3rd Saturday working)

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