Executive Assistant

4 days ago

Visakhapatnam, India Maximus Global Consulting Services LLP Full time

A client in the financial services domain is looking for a EA to Chairman. Travel and Logistics ManagementComprehensive Travel Planning: Proactively manage and coordinate complex international and domestic travel itineraries, including flights, ground transportation, and accommodations (hotels, private residences).Visa and Documentation: Manage all necessary travel documentation, including visa applications, passport renewals, and foreign currency requirements.Detailed Itineraries: Create and disseminate detailed, accurate, and time-sensitive travel packages, including meeting schedules, contact information, and necessary supporting documents.Office Coordination and Schedule Management Calendar Management: Proactively manage and maintain the Chairman's dynamic and complex calendar, prioritizing meetings, appointments, and commitments based on business importance.Meeting Coordination: Schedule, coordinate, and prepare all necessary materials (agendas, presentations, reports) for internal and external meetings, including Board meetings, executive committee meetings, and strategic partner sessions.Communications Screening: Filter, prioritize, and manage all incoming communications (emails, phone calls, correspondence), escalating critical matters and responding on behalf of the Chairman when appropriate.Visitor Management: Coordinate and manage all visitors to the Chairman's office, ensuring a professional and discreet experience.Administrative and Project Functions Confidential Document Handling: Handle highly confidential and sensitive information, documents, and correspondence with the utmost discretion and integrity.Report and Presentation Support: Assist in the preparation, formatting, and finalization of high-level presentations, reports, and official company communications, often requiring proficiency in advanced software features (e.g., PowerPoint, Excel).Office Administration: Ensure the Chairman's office is consistently well-maintained, stocked, and running efficiently. This includes managing office supplies, equipment, and technology needs.

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