Administrative Assistant

3 weeks ago

Ghaziabad, Uttar Pradesh, India Aclinix Research Full time

Position Overview:

We are seeking a detail-oriented Administrative Assistant to provide a wide range of clerical and administrative support to our team. The role requires basic knowledge of office management systems and procedures, and involves various tasks such as answering phones, processing documents, managing office equipment, and filing. Skilled in managing and maintaining records of Non-Disclosure Agreements, contracts, and other critical documents.

Key Responsibilities:

  • Provide administrative support to one or more departments, including data entry, scheduling meetings, coordinating conference rooms, managing records, and ordering supplies.
  • Process expense reports, assist with training sessions, and complete other general office support tasks as needed.
  • Organize and manage employee personnel and medical files, purge outdated documents, and support employee onboarding.
  • Assist employees with open enrollment, including setting up profiles, password resets, and troubleshooting Paylocity issues.
  • Perform other clerical duties such as handling incoming calls, routing mail, compiling and maintaining records, and operating office machines (copiers, scanners, etc.).
  • Comply with all company policies, procedures, and industry regulations.
  • Ensure a high level of professionalism and ethical standards in all interactions.
  • Manage complex calendars with multiple moving parts, coordinating with clients and executives.
  • Arrange domestic and international travel logistics.
  • Organize meetings, including food arrangements and reserving meeting spaces.
  • Take on ad-hoc projects, such as preparing PowerPoint presentations, managing databases (e.g., SalesForce), and supporting onboarding processes.

Job Requirements:

  • Must be able to create and maintain a Linked In account
  • Exceptional written and verbal communication skills in English. Strong emphasis on clear, professional, and effective verbal communication, as the role requires frequent interaction with employees, clients, and executives.
  • Strong work ethic, motivated, and able to work well in a team environment.
  • Minimum of 3 years of administrative support experience, ideally in financial services or a well-established firm.
  • Professional demeanor with strong organizational and multitasking abilities.
  • Proficient in MS Office Suite and comfortable with learning new technologies.

Preferred Qualifications:

  • Experience managing or supporting social media platforms such as Facebook and Instagram is a plus. Familiarity with content posting, engagement tracking, or social media account management is beneficial.
  • Previous positions  in Life Sciences Recruiting firms 
  • Bachelor's degree preferred.
  • 5-10 years of experience in a clerical or administrative role.
  • Familiarity with common office practices and procedures.
  • Strong attention to detail and organizational skills.
  • Ability to work under supervision and follow established guidelines.

If you are an organized, detail-oriented individual looking to join a dynamic team, we encourage you to apply

Equal Employment Opportunity

Aclinix Research is committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all applicants without regard to race, color, religion, gender, national origin, age, disability, or any other legally protected status.

Join Aclinix Research to play a pivotal role in shaping the future of healthcare and life sciences by connecting exceptional talent with cutting-edge innovations.

About Aclinix Research

Aclinix Research specializes in staffing and consulting services for the life sciences and healthcare industries. They offer expertise across various disciplines, including clinical operations, biostatistics, data management, pharmacovigilance, medical monitoring, regulatory affairs, and personalized therapeutics. The company emphasizes flexibility, collaboration, and high-quality solutions to meet the evolving needs of their clients, aiming to advance healthcare through top talent and innovation. They also focus on supporting clients in strategic planning, regulatory challenges, and healthcare market insights.

  • For more, visit: Aclinix Research.

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