Procurement and Admin Head

3 weeks ago

Delhi, Delhi, India Gappe Full time

Company Overview: 

We're building the country's first scalable, process-driven gol gappe brand — clean, consistent, and rooted in street food culture. By bringing hygiene, standardisation, and daily control into a category that's historically unorganised, we're working to democratise how gol gappe are made, served, and trusted — all under one brand. We're now looking for an experienced Procurement and Admin head who can handle vendor and operator management.

Role Overview

We are looking for a reliable and process-oriented Procurement & Supply Coordinator to manage all incoming and outgoing materials from our central kitchen. This person will be responsible for ensuring consistent supply of raw materials, maintaining clean records of inward and outward inventory, coordinating with vendors for regular delivery and pickup schedules, and implementing systems for basic quality control, material tracking, and cash handling.

This is a critical ground-level role with clear ownership over all kitchen inputs, dispatches, vendor relationships, inventory accountability, and administrative responsibilities.

Key Responsibilities

1. Raw Material Management

  • Track daily inward materials (aloo, puris, chutneys, water, packaging, ice, etc.)
    • Physically receive and verify deliveries against invoices/GRN
      • Record weight, quantity, supplier, and batch details in logs or inventory software
        • Flag damaged/expired/low-quality items and escalate to kitchen lead

2. Dispatch & Movement Oversight

  • Prepare daily dispatch sheets per kart; tally outflow of prepped materials
    • Supervise loading of ingredients, ice, and packaging into crates for delivery
      • Coordinate return of reusable containers and unconsumed materials
        • Maintain cleanliness and order in dispatch/inventory areas

3. Vendor Coordination

  • Maintain relationships with all regular vendors (vegetables, water, packaging, etc.)
    • Schedule timely pickups and deliveries based on demand
      • Follow up on pricing, availability, payment cycles, and performance issues
        • Source backup vendors in case of disruption

4. Inward/Outbound Cash Handling

  • Maintain daily record of any vendor cash payments or kart-wise inward collections
    • Reconcile cash flows with Central Manager or finance head
      • Implement clear sign-off procedures for each cash handover
        • Ensure secure, transparent, and tamper-proof handling of funds

5. Employee presence monitoring 

  • Maintain logs of operator time sheets/ attendance and appropriate salary payouts.

Qualifications & Skills

  • 3–7 years experience in procurement, warehouse/kitchen management, or delivery coordination
    • Fluent in Hindi; basic English and record-keeping required
      • Strong attention to detail and comfort with physical work (lifting crates, measuring ingredients, etc.)
        • Basic Excel or inventory software skills

Bonus If You Have

  • F&B experience (especially in commissary kitchens or catering units)
    • Previous experience in handling raw food procurement
      • Familiarity with FSSAI norms or HACCP basics

Compensation

  • Competitive salary based on experience
    • Ownership over setting up of standardised processes

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