Procurement and Admin Head

4 weeks ago

Delhi, Delhi, India Gappe Full time

Company Overview: 

We're building the country's first scalable, process-driven gol gappe brand — clean, consistent, and rooted in street food culture. By bringing hygiene, standardisation, and daily control into a category that's historically unorganised, we're working to democratise how gol gappe are made, served, and trusted — all under one brand. We're now looking for an experienced Procurement and Admin head who can handle vendor and operator management.

Role Overview

We are looking for a reliable and process-oriented Procurement & Supply Coordinator to manage all incoming and outgoing materials from our central kitchen. This person will be responsible for ensuring consistent supply of raw materials, maintaining clean records of inward and outward inventory, coordinating with vendors for regular delivery and pickup schedules, and implementing systems for basic quality control, material tracking, and cash handling.

This is a critical ground-level role with clear ownership over all kitchen inputs, dispatches, vendor relationships, inventory accountability, and administrative responsibilities.

Key Responsibilities

1. Raw Material Management

  • Track daily inward materials (aloo, puris, chutneys, water, packaging, ice, etc.)
    • Physically receive and verify deliveries against invoices/GRN
      • Record weight, quantity, supplier, and batch details in logs or inventory software
        • Flag damaged/expired/low-quality items and escalate to kitchen lead

2. Dispatch & Movement Oversight

  • Prepare daily dispatch sheets per kart; tally outflow of prepped materials
    • Supervise loading of ingredients, ice, and packaging into crates for delivery
      • Coordinate return of reusable containers and unconsumed materials
        • Maintain cleanliness and order in dispatch/inventory areas

3. Vendor Coordination

  • Maintain relationships with all regular vendors (vegetables, water, packaging, etc.)
    • Schedule timely pickups and deliveries based on demand
      • Follow up on pricing, availability,

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