Bid Management Coordinator

3 weeks ago

Odhav, India APARC - Atharva Planning And Research Centre Pvt. Ltd. Full time

Company Description

APARC (Atharva Planning and Research Centre) is a distinguished organization that specializes in planning and research across various development sectors in both rural and urban areas. The organization is staffed with a multidisciplinary team of professionals, including urban and regional planners, management graduates, environmental planners, engineers, and socio-economic experts. APARC has been instrumental in roles such as perspective planning, consultancy, third-party inspections, policy advising, and providing coordination and back-office support to different government departments. The innovative IT team further strengthens APARC’s capability and competitive edge.


Position: Tender Executive

Location: Ahmedabad

Department: Projects

Job Type: Full - time

Experience Required: Minimum 1 Year

Qualification: Graduate/Post-Graduate in Planning / Engineering / Architecture / Technical disciplines or related fields (open to equivalent qualifications with relevant experience).

Key Responsibilities

· Tender Identification & Management

o Regularly search and identify relevant tenders through government portals, private sources, and online platforms.

o Maintain a database of upcoming and ongoing tenders.

· Proposal Preparation

o Draft, compile, and submit technical and financial proposals in line with client and tender requirements.

o Prepare data sheets, forms, and annexures as per RFP formats.

o Assist in preparing company credentials, supporting documents, and presentations for tender submission.

· Planning & Scheduling

o Create tender submission schedules and ensure timely preparation of documents.

o Coordinate with internal teams and external consultants to collect necessary information.

· Financial Understanding

o Perform basic financial calculations such as costing, pricing, and budget estimation for tenders.

o Support in preparing bid cost sheets and comparative statements.

· Client Coordination

o Communicate with clients, consultants, and departments to clarify tender requirements.

o Ensure smooth follow-ups and submission tracking.

· Documentation & Reporting

o Maintain tender-related records, agreements, and supporting documents systematically.

o Provide periodic reports on tender status and submissions to management.

Required Skills

· Strong knowledge of tendering processes, proposal writing, and documentation.

· Excellent communication skills – verbal and written in Hindi and English (mandatory);
knowledge of Gujarati or any additional language will be preferred.

· Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with e-tendering portals.

· Ability to prepare data sheets, schedules, and financial summaries with accuracy.

· Good organizational skills and ability to work within strict timelines.

Eligibility

· Minimum 1 year of relevant experience in tendering, proposal writing, or project documentation.

· Qualification in Planning, Engineering, Architecture, or a related technical discipline (open to candidates from equivalent backgrounds with relevant skills).

Preferred Attributes

· Detail-oriented and systematic approach to work.

· Ability to work independently as well as in a team.

· Strong analytical and problem-solving abilities.

· Willingness to learn and adapt to new processes.


📌 Note: This role is crucial for supporting the organization’s business development and ensuring timely and professional tender submissions.

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