Bid Management Coordinator
3 weeks ago
Company Description
APARC (Atharva Planning and Research Centre) is a distinguished organization that specializes in planning and research across various development sectors in both rural and urban areas. The organization is staffed with a multidisciplinary team of professionals, including urban and regional planners, management graduates, environmental planners, engineers, and socio-economic experts. APARC has been instrumental in roles such as perspective planning, consultancy, third-party inspections, policy advising, and providing coordination and back-office support to different government departments. The innovative IT team further strengthens APARC’s capability and competitive edge.
Position: Tender Executive
Location: Ahmedabad
Department: Projects
Job Type: Full - time
Experience Required: Minimum 1 Year
Qualification: Graduate/Post-Graduate in Planning / Engineering / Architecture / Technical disciplines or related fields (open to equivalent qualifications with relevant experience).
· Tender Identification & Management
o Regularly search and identify relevant tenders through government portals, private sources, and online platforms.
o Maintain a database of upcoming and ongoing tenders.
· Proposal Preparation
o Draft, compile, and submit technical and financial proposals in line with client and tender requirements.
o Prepare data sheets, forms, and annexures as per RFP formats.
o Assist in preparing company credentials, supporting documents, and presentations for tender submission.
· Planning & Scheduling
o Create tender submission schedules and ensure timely preparation of documents.
o Coordinate with internal teams and external consultants to collect necessary information.
· Financial Understanding
o Perform basic financial calculations such as costing, pricing, and budget estimation for tenders.
o Support in preparing bid cost sheets and comparative statements.
· Client Coordination
o Communicate with clients, consultants, and departments to clarify tender requirements.
o Ensure smooth follow-ups and submission tracking.
· Documentation & Reporting
o Maintain tender-related records, agreements, and supporting documents systematically.
o Provide periodic reports on tender status and submissions to management.
Required Skills· Strong knowledge of tendering processes, proposal writing, and documentation.
· Excellent communication skills – verbal and written in Hindi and English (mandatory);
knowledge of Gujarati or any additional language will be preferred.
· Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with e-tendering portals.
· Ability to prepare data sheets, schedules, and financial summaries with accuracy.
· Good organizational skills and ability to work within strict timelines.
Eligibility· Minimum 1 year of relevant experience in tendering, proposal writing, or project documentation.
· Qualification in Planning, Engineering, Architecture, or a related technical discipline (open to candidates from equivalent backgrounds with relevant skills).
Preferred Attributes· Detail-oriented and systematic approach to work.
· Ability to work independently as well as in a team.
· Strong analytical and problem-solving abilities.
· Willingness to learn and adapt to new processes.
📌 Note: This role is crucial for supporting the organization’s business development and ensuring timely and professional tender submissions.
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