Executive Assistant

4 weeks ago

Bengaluru, Karnataka, India Beltech AI Full time

Company Description

Beltech AI is a deep-tech company building real-time AI-driven solutions for smart traffic management,

urban planning, and public infrastructure. Our products combine computer vision, machine learning to create intelligent systems that are already deployed in real-world city environments.

Job Title: Executive Assistant

Location: Bangalore

Type: Full-time

Reporting To: Senior Official

Job Summary:

We are seeking a highly organized, discreet, and proactive Executive Assistant to support a Senior Official. The ideal candidate must be fluent in Kannada (reading, writing, and speaking) , along with proficiency in English and Hindi , and should be willing to stretch working hours when required . This role demands excellent communication skills, a strong sense of responsibility, and the ability to handle sensitive information with complete confidentiality.

Key Responsibilities:

  • Administrative Support:
  • Manage daily schedule, appointments, and meetings.
  • Draft and manage official correspondence, emails, and documentation in Kannada, English, and Hindi.
  • Maintain confidential records, files, and communication logs (both digital and physical).
  • Communication & Coordination:
  • Serve as the first point of contact: screen calls, emails, and visitors.
  • Coordinate with various government departments, public officials, and stakeholders.
  • Prepare briefing notes, agendas, and follow-up summaries.
  • Travel & Logistics:
  • Arrange travel, accommodation, and event logistics for official engagements.
  • Ensure smooth coordination for public events, inspections, and meetings.
  • Protocol & Liaison:
  • Ensure adherence to government protocol in meetings and public functions.
  • Liaise effectively with internal departments, local bodies, and dignitaries.
  • Information Handling:

Qualifications:

  • Bachelor's degree in any discipline
  • Minimum 0 –3 years of experience in a similar administrative or executive support role.
  • Proficiency in MS Office , Google Workspace, and digital file management.

Must-Have Skills:

  • Fluency in Kannada – reading, writing, and speaking (mandatory).
  • Proficiency in English and Hindi (written and verbal).
  • Strong verbal and written communication skills .
  • Ability and willingness to stretch working hours when required, including weekends if necessary.
  • High level of integrity, confidentiality, and professional conduct.
  • Organized, punctual, and capable of multitasking in high-pressure environments.

Preferred:

  • Experience working in government offices or high-profile public sector roles.
  • Knowledge of official communication and documentation procedures.
  • Familiarity with Karnataka state government functioning and protocols.

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