Admin Officer – Government Liaison

3 weeks ago

Chennai, Tamil Nadu, India The Sun Smart Foundation International School Full time

About the Role

This role needs someone who isn't afraid to step outside the school campus and get things done—whether it's dealing with government offices, ensuring infrastructure is compliant, or managing vendor relationships. You'll also support external events, help manage school marketing campaigns, and coordinate with preschools for outreach.

Owning a two-wheeler is essential for this role as it involves regular local travel.

What You'll Do?

Government Licensing & Compliance

Create and maintain a regulatory compliance calendar (Fire, DoE, Sanitary Board, Local Authority)

Prepare, scan, and archive documentation needed for audits or renewals

Attend inspections, accompany officials, and ensure corrective action plans are followed

Liaise with legal advisors to align school policy with latest education mandates

Vendor and Maintenance Oversight

Identify reliable vendors: collect quotes, evaluate, and negotiate pricing

Sign vendor MoUs, maintain files, and track validity of contracts

Monitor work completion (repairs, pest control, deep cleaning) and report service quality issues

Accounts & Audit Support

Organize audit folders (license copies, payment logs, MoUs)

Coordinate with transport, security, and housekeeping for monthly expense statements

Submit all vendor invoices, fuel records, and petty cash reports on time

Digital Marketing & Campaign Coordination

Coordinate first-round hiring calls for digital marketers

Share past lead data, campaign patterns, and strategy notes during onboarding

Sit in on weekly review calls and track deliverables from digital partners

Update digital gallery logs and gather testimonials and media permissions

External Events & Preschool Liaison

Visit preschools to conduct sessions, deliver kits, and set up stalls

Fix school participation in education fairs and community events

Assist with logistics: permissions, layouts, table setups, feedback forms, banners

Skills Required

Familiarity with school-related government procedures (DoE, Fire, Sanitary Board, and more)

Strong negotiation and coordination skills

Experience managing vendors, contracts, and quality checks

Comfort with physical inspections, paperwork, and follow-ups

Confidence in external communication and official correspondence

Ownership of a two-wheeler and readiness to travel locally

Expectations from Both Roles

You're organized, punctual, and reliable

You respect confidentiality and handle sensitive information carefully

You are comfortable using Google Docs, Sheets, email, and online forms

You collaborate well and are open to feedback

How to Apply

Send your resume and a brief cover note to admin@thessfischool.com

Use the subject line: "Admin Officer Application – [Parent Engagement or External Operations]"

SSFI is a growing school with a close-knit team. We're looking for people who are dependable, people-smart, and ready to take initiative. If that sounds like you, we'd love to meet you.

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