Event Operations Executive

4 weeks ago

Ballari, India Ecube Corporate Solutions Pvt Ltd Full time

Job Description: Event Operations Executive

Position: Event Operations Executive

Department: Events & Operations

Reports to: Event Operations Manager / Senior Manager – Events

Location: [Bangalore]

Employment Type: Full-time



Role Overview

We are looking for a proactive and detail-oriented Event Operations Executive to support and manage the end-to-end execution of corporate, social, and experiential events. This role requires strong organizational skills, vendor coordination, and on-ground management to ensure events are delivered seamlessly, on time, and within budget.



Key Responsibilities

Event Planning & Coordination

  • Assist in creating detailed event plans, timelines, and checklists.
  • Coordinate with creative, production, and client servicing teams for smooth execution.
  • Prepare run-down schedules and ensure timely task completion.

Vendor & Logistics Management

  • Coordinate with vendors (venue, décor, AV, catering, logistics, etc.) to ensure timely deliverables.
  • Negotiate with suppliers for cost-effective solutions while maintaining quality.
  • Manage travel, hospitality, guest registrations, and permits/licenses.

On-Ground Event Execution

  • Supervise set-up, rehearsals, and event-day operations.
  • Act as the single point of contact for vendors and crew during the event.
  • Troubleshoot issues quickly to ensure smooth flow.

Financials & Reporting

  • Track budgets, expense sheets, and vendor payments.
  • Support in creating post-event reports, feedback collection, and learnings.

Client Interaction & Service

  • Assist senior managers in client meetings and briefings.
  • Ensure client requirements are met with precision and quality.
  • Maintain strong relationships with stakeholders for repeat business.



Key Skills & Competencies

  • Excellent coordination and multitasking abilities.
  • Strong interpersonal and communication skills.
  • Hands-on problem solver with attention to detail.
  • Knowledge of AV, production, décor, and event logistics.
  • MS Office proficiency (Excel, PowerPoint, Word).
  • Ability to work under pressure and in fast-paced environments.



Qualifications & Experience

  • Graduate in Event Management, Hospitality, Mass Communication, or related field.
  • 2–4 years of proven experience in event operations.
  • Experience in managing corporate events, conferences, exhibitions, or social events is preferred.
  • Willingness to travel and work flexible hours (including weekends & late evenings).



KPIs (Key Performance Indicators)

  • Timely execution of events without escalations.
  • Vendor coordination efficiency and cost savings.
  • Client satisfaction & repeat business feedback.
  • Adherence to budgets and timelines.
  • On-ground execution quality and innovation.

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