Executive Assistant to Investment Team

4 weeks ago

Mumbai, Maharashtra, India Mapped Full time

This is a full-time, on-site contract role for 1 year, with 1-month completion bonus.

Company Overview

Our client is a strategic affiliate of a US-based global investment management firm, focused on managing up to €10 billion in assets across credit and real estate-related investments. With nimble and effective team situated in major financial hubs globally, it boasts a strong track record of delivering value in challenging credit and real estate environment

Job Summary

Our client is seeking a proactive and meticulous Executive Assistant, who will provide dedicated on-site support to a team of 4 investment professionals and up to 4 executives remotely. You will be essential to the smooth operation of daily activities; coordinating complex schedules, travel arrangements, meeting preparation and internal communication. The ideal candidate is comfortable with multi-tasking, detail-oriented and have a strong sense of ownership.

Key Responsibilities

  • Manage calendar and administrative tasks for up to 3 to 4 senior executives, which includes deconflicting meetings and appointments, and management of inbound/outbound communications (email/mail)
  • Provide ad-hoc administrative support for up to 4 executives remotely (based in Asia)
  • Coordinate complex travel arrangements, such as itineraries, flights, accommodations, ground transfers and visa-related clearance
  • Manage confidential information with discretion and professionalism and organize special projects ensuring seamless execution
  • Liaise effectively with internal and external stakeholders, building and maintaining strong relationships on behalf of the team

Job Requirements:

  • 8-12 years of executive support to senior management in financial services (wealth management, private equity, investment banking or venture capital) or international legal firms. Prior experience with client/customer interacction is ideal
  • Professional proficiency (read, write and speak) in English
  • Demonstrated ability in managing at least 3 calendars
  • Outstanding verbal and written communication skills
  • Exceptional interpersonal relationship management

The successful candidate will be given the opportunity to work alongside senior executives at a renowned investment manager with a strong presence in the region. You will build a professional network among finance professionals, positioning yourself for long-term career growth within the investment ecosystem.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.

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