Administrative Assistant

4 weeks ago

Mumbai, Maharashtra, India Aditya Birla Fashion and Retail Ltd. Full time

Location: Mumbai

Department: Administrative

Reports to: Admin Manager

Job Summary:

Seeking an organized and detail-oriented Administrative Assistant with expertise in SAP to support our administrative functions. The successful candidate will perform a variety of administrative duties including managing schedules, assisting with procurement, tracking inventory, and supporting finance and operations teams. The role requires proficiency in SAP to facilitate and streamline various administrative processes, including order management, invoicing, and reporting.

Key Responsibilities:

  • Administrative Support:
  • Provide general administrative support to the team, including scheduling meetings, organizing travel, and handling correspondence.
  • Provide Logistic support on VISA, Ticketing and Hotel Booking
  • Manage and maintain office supplies and inventory, ensuring timely restocking and adherence to budgets.
  • Prepare reports, presentations, and other documentation as requested by management.
    • SAP Data Entry and Management:
    • Use SAP to process purchase orders, sales orders, and invoices.
    • Enter and maintain accurate data within the SAP system, ensuring that all information is up-to-date and aligned with company processes.
    • Track inventory levels, monitor stock, and place orders using SAP materials management (MM) module.
    • Coordinate with internal teams to resolve SAP-related discrepancies or issues.
      • Procurement and Inventory Management:
      • Assist the procurement team in placing orders through SAP and monitor delivery timelines.
      • Update and maintain SAP with procurement-related information such as purchase requisitions, orders, and receipts.
      • Support inventory management, using SAP to track the movement and status of goods.
        • Financial Support:
        • Assist with processing invoices and matching purchase orders in SAP for proper accounting and payment processing.
        • Help with expense reports and financial documentation, ensuring accuracy and compliance with company policies.
        • Generate basic financial reports, including procurement and expenditure summaries.
          • Communication and Coordination:
          • Liaise with vendors, suppliers, and other external partners as needed to ensure smooth administrative operations.
          • Support various departments in coordinating administrative tasks and scheduling meetings or events.
          • Work closely with finance and HR teams to ensure SAP data is consistent and complete for financial and reporting purposes.

Qualifications:

  • Education:

Graduate any discipline with strong English communication

  • Experience:
  • Minimum of 2 years of administrative experience, with a strong understanding of SAP.
  • Prior experience in a role that involves using SAP for procurement, inventory, and financial data management is highly preferred.
  • Familiarity with SAP modules such as Materials Management (MM), Sales and Distribution (SD), and Finance (FI) is a plus.
    • Skills & Competencies:
    • Proficient in SAP software, especially in procurement, inventory, and financial modules.
    • Strong organizational and multitasking abilities.
    • Excellent communication skills, both written and verbal.
    • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Strong attention to detail and problem-solving skills.
    • Ability to work independently and as part of a team in a fast-paced environment.
      • Additional Requirements:
      • Strong time management skills and ability to prioritize tasks.
      • Ability to maintain confidentiality and handle sensitive information.

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