Administrative Assistant

2 weeks ago

Mumbai, Maharashtra, India Aptia Group Full time

The position can be based in Gurugram or Mumbai

We are seeking a highly organized, proactive, and exceptionally detail-oriented Administrative Assistant to provide comprehensive administrative and operational support. The ideal candidate will be a trusted partner, capable of anticipating needs and driving efficiencies across the executive's portfolio

Key Responsibilities

  • Manage calendars, coordinate meetings, appointments, and travel arrangements.
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior leaders
  • Provide administrative support to senior leaders by handling correspondence, emails, phone calls, and messages.
  • Coordinate logistics for events, conferences, and meetings both locally and internationally.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Perform secretarial activities such as data entry, filing documents, and maintaining records.
  • Maintain professionalism and strict confidentiality with all materials

Experience & Qualifications

  • Graduates with 6-10 years of experience as an Executive Assistant or Administrative Assistant (EA/AA).
  • Strong calendar management skills with attention to detail.
  • Excellent communication skills with ability to work independently.
  • Proficiency in MS Office applications including Excel spreadsheets.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees
  • Open to Flexible working hours.
  • Shift Timing 5:00 PM to 2:00 AM

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