Administration & Facilities Management

1 month ago

Bhopal, India The Hird Full time

Role: Hub Admin Manager (HADM)

Technical Skills : Any Graduate with Exp. in Administration & Facility Management

*** Diploma not considered**

Experience: 3-6 years

Location: Pan India

Pay: Upto 4 LPA

Mandate : *** knowledge of Electricals Equipment's (like DG, UPS, Panels & Fire fighting**

*** Administration & Facility Management, Vendor Management***

Must-Have

  • Good communication skills (written/verbal)
  • Proficiency in Regional/Local Language written/verbal
  • Experience in General Administration & Facilities Management
  • Must have managed a team
  • Willing to work learn and perform under extreme pressure
  • Role required to work for extended working hours as situation demand
  • Role Required for Extensive Travel within Zone/Region/Hub
  • Must be ready to work six days a week or as per define rostering for the team
  • Awareness of building compliance & certification
  • Vendor Management skills
  • Open to take complete ownership, responsibility & accountability of assigned work
  • Good working computer knowledge (Microsoft xls, word, PowerPoint etc)

Good-to-Have: Basic knowledge of DG, UPS, Panels & Fire fighting Equipments

Professional Certifications, additional language knowledge, Strong analytical and logical understanding.

Role&Responsibility:

  • Complete ownership of managing HUB Admin activities/operation & Admin Team
  • Defining Scope and KRA’s of Team members
  • Communicate and co-ordinate with immediate management for day to day activities
  • Direct reporting to Regional Admin Head on day to day activities, incident management etc.
  • Monitoring and reporting of key project activities, plans and progresses
  • Managing calls and discussions
  • End to end Exam day and non exam day administrative activities management and Team coordination
  • Ensuring zero incident on Exam day related to Admin Services
  • Help in Recruitment, Training and talent development of Team Members
  • Define and deploy control and Monitoring mechanism Admin Team within HUB
  • Training and development of Admin Team within HUB
  • Ensure Standardizing of process at all Exam Venues within HUB
  • Vendor Mgmt , Support Regional Head in Finalising of contract , Vendor invoice
  • Publish regular dashboard on Key performance parameters to Regional Admin Head and Sr. Mgmt on need basis
  • Central spoc for all Facility related matters within HUB
  • Ensure SLA/SLC at Exam Venues
  • Governance over ViDZ/LISP partners , regular meeting and closure of Audit points
  • Deployment of Adhoc/Contract manpower at Exam Venue
  • Help/support in Shortlisting prospective partner/venue identified based on defined parameters within region
  • Maintain and monitor legal compliances for all Venues
  • Prepare and deploy contingency/BCP
  • Surprise checks at exam Venues
  • Handle crisis situation
  • Coordinate and manage with Manpower agencies on deployment and other staff related issues & Compliances
  • Conduct audit of Exam venues
  • Any other duty assigned from time to time

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