Executive Assistant

3 weeks ago

Thane, India Ascend Strategic Finance Partners Full time

Company DescriptionOur client is an integrated food-service supply chain company, offering 3PL, 4PL,and sourcing models across India and Indonesia. They serve QSR, HORECA, and institutional customers through world-class logistics, warehousing, and distribution solutions.Role DescriptionThis role acts as a trusted partner to the MD & CEO providing high-level support in managing business priorities, coordinating with the leadership team, ensuring timely execution of decisions, and driving CEO/MD-led projects. The role demands strong analytical, communication, and coordination skills, with the ability to translate ideas into actionable plans and outcomes.ResponsibilitiesBusiness MIS & AnalyticsCompile and maintain business MIS reports (daily, weekly, monthly) for the CEO’s review.Coordinate with leadership teams to ensure timely submission of updates, KPIs, anddashboards.Support review meetings with data preparation and summary analysis.Leadership Interface & Project ManagementWork closely with leadership team members to track and drive cross-functional projects initiated by the MD & CEO.Monitor progress against defined deliverables, highlighting risks or delays proactively.Prepare progress updates, briefing notes, and presentation decks for leadership and board reviews.Act as a bridge between the CEO office and business functions to ensure alignment on strategic priorities.CEO/MD Projects & Idea ImplementationCapture and document ideas, directions, and initiatives shared by the MD & CEO.Conduct background research, benchmarking, and feasibility analysis on identified ideas or business opportunities.Translate concepts into structured project charters and actionable steps with timelines and ownership.Follow through implementation by coordinating with relevant functions.External Communication & RepresentationCoordinate interactions with customers, partners, and external stakeholders.Manage correspondence, emails, and calls on behalf of the MD & CEO.Support social media content review and approvals related to the company or leadership messaging.Executive Support & CoordinationManage daily administrative and operational priorities of the MD & CEO.Prepare and coordinate high-quality presentations, reports, and dashboards.Handle calendar management, meeting scheduling, and logistics for internal and external engagements.Draft, record, and circulate minutes of meetings and follow up on agreed action points.Maintain confidentiality of sensitive and strategic information.Qualifications & ExperienceGraduate / Post-graduate in Business Administration, Commerce, or related discipline.3 - 4 years of relevant experience as an Executive Assistant, Project Coordinator, Business Analyst or in asimilar leadership support rolePreference will be given to prior experience in logistics or food services businesses.SkillsExcellent written and verbal communication.Proficiency in MS Excel, PowerPoint, and Word.Strong organizational, coordination, and time-management skills.Analytical mindset; ability to prepare reports and summaries for decision-making.Integrity and discretion in handling confidential information.Ability to work under pressure with changing priorities.Problem-solving and interpersonal skills for managing multiple stakeholders.

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