Assistant Facilities Manager
3 weeks ago
Key Responsibilities:
1. Facilities Operations:
o Manage daily operations of office facilities, including cleaning, security, and
maintenance services.
o Ensure all facilities are maintained in compliance with safety, health, and
environmental regulations.
o Monitor and maintain office infrastructure, including HVAC, electrical, and plumbing
systems.
o Maintenance of office furniture (chairs, tables, whiteboards, etc.), electrical fixtures, ACs,
carpet, and Televisions and coordinating with the Co-working company team as and when
required to ensure everything is working fine.
o Office Upkeep, cleanliness, and meeting room management. Supervision of all audio-
video equipment, and stationery.
o Stock Taking of Office Stationery, Merchandise, and other department-related assets.
o Manage Courier - Domestic and International, preparing outgoing mail items such as
envelopes or packages.
o Issuance of Photo ID Card, Access cards and other employee welfare-related coupons, etc.
o Office Repairs & Maintenance - Coordinating with relevant stakeholders and managing all
Office repair & improvements.
o Overall checks that office is in order and working always (i.e., conference rooms - TVs,
HDMI cables, etc. are working, electrical points on tables are working, etc.)
o Maintain, Track & Share Monthly MIS reports.
o Ensure compliance with all labour laws and regulations.
2. Vendor Management:
o Coordinate with vendors for maintenance and service contracts, ensuring timely and
quality service delivery.
o Evaluate vendor performance and negotiate contracts to optimize costs and service
standards.
3. Space Management:
o Plan and manage office seating arrangements and allocations based on business
requirements.
o Plan and manage office meeting rooms arrangements and reservation and
allocations based on business requirements.
4. Budget Management:
o Prepare and manage the facilities budget, ensuring cost efficiency.
o Track expenses and report on variances against the budget.
5. Event Support:
o Provide logistical support for internal events, including setting up meeting rooms and
managing event-specific requirements.
6. Inventory Management:
o Oversee procurement and inventory management of office supplies and
consumables.
o Maintain accurate records of facilities assets and equipment.
7. Health & Safety:
o Ensure the implementation of health and safety protocols.
o Conduct periodic audits and drills to ensure emergency preparedness.
8. Stakeholder Collaboration:
o Act as the point of contact for employees' facilities-related concerns and provide
timely resolutions.
o Collaborate with cross-functional teams to support organizational goals.
9. Team Management
o Manage, Guide, Coach Both Direct & Third-Party Team Members
Qualifications & Skills:
• Qualifications: Bachelor's degree in business administration, Facilities Management, or a
related field with 5-7 years of relevant experience in facilities & administration management
roles.
• Skills:
o Strong organizational and multitasking abilities.
o Excellent communication and interpersonal skills.
o Proficiency in facilities management software and tools.
o Ability to handle emergencies and make quick decisions.
o Commitment to confidentiality and data security.
o Detail-oriented with excellent organisational skills.
o Ability to multitask and prioritize tasks in a fast-paced environment.
o Strong problem-solving skills
o Flexibility to adapt to changing schedules and requirements.
o Candidate should be fluent in English, Hindi, and Kannada.
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