Facilities Management Specialist

3 days ago


Bengaluru, Karnataka, India Incubex Full time
Job Responsibilities

- **Maintain a Clean and Efficient Workplace**: Oversee the cleanliness, functionality, and overall maintenance of office infrastructure, including workstations, meeting rooms, kitchen areas, and other facilities.
- **Customer Service Excellence**: Serve as the primary point of contact for member requests and address facility-related issues in a professional and timely manner.
- **Health and Safety Standards**: Ensure adherence to safety protocols and maintain high standards of cleanliness within the workplace.
- **Inventory Management and Control**: Monitor and manage office supplies, furniture, and equipment inventory, ensuring optimal utilization and minimizing waste.
- **Security and Access Control**: Verify that security systems are functioning correctly and maintain access control measures to safeguard the workplace and its occupants.
- Vendor Coordination and Support: Liaise with external vendors to procure services such as cleaning and maintenance, ensuring seamless operations and excellent service quality.
- Administrative Tasks and Reporting: Assist in reporting space usage, handling service requests, and supporting billing processes for extra services, maintaining accurate records and documentation.
- Event Planning and Support: Collaborate with colleagues to organize and assist with coworking space events and activities, contributing to a positive and productive work environment.

Candidate Requirements

- A minimum of 1-3 years' experience in a relevant position, preferably as a Facilities Executive or equivalent role.
- Strong knowledge of technical/engineering operations and facilities management best practices.
- Familiarity with basic accounting and finance principles, enabling informed decision-making and effective resource allocation.
- Excellent verbal and written communication skills, facilitating clear interaction with stakeholders, colleagues, and clients.
- Demonstrated analytical and critical thinking skills, allowing for sound judgment and problem-solving in complex situations.
- A degree in facilities management, engineering, business administration, or a relevant field is preferred but not mandatory.

Please Note: Flexible Working Hours (Monday to Saturday)

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