Executive Secretary to the Managing Director

4 days ago

Mumbai, India Alchemist Marketing & Talent Solutions Full time

We are seeking a young enthusiastic professional to serve as the secretary to the Managing Director at Alchemist. This is a unique role that goes beyond the traditional secretarial responsibilities - blending administrative excellence with analytical thinking.

In tandem with the EA & Head of Corporate Strategy at Alchemist, you will not only ensure the MD's office runs seamlessly but also support in breaking down strategic projects in actionable components.


Responsibilities:

Executive & Administrative Support

● Manage the MD’s calendar in coordination with the EA, ensuring optimal scheduling of meetings, reviews, and travel.

● Managing top notch all travel and logistics including travel itineraries for the Managing Director

● Ensure correspondence and relevant documents to external and internal stakeholders on behalf of the MD

● Handle smaller tactical tasks of the MD

● Act and work as an in house concierge for top executives of the company

● Work along side the EA & the MD in helping conduct national wide events of the company

● Ensure and maintain confidentiality and discretion while handling confidential and sensitive information.


Strategic & Analytical Support

● Support the EA and the MD on strategic initiatives by working on defined modules of a larger project

● Assist in preparation of financial, operational data and performance tracking sheets

● Manage tasks in quick timelines.

● Prepare reading material and notes for meetings along with EA and/or the MD


Qualifications & Skills:

● Prior experience of working in an advertising or a media company is helpful but not necessity

● Good, communication, and presentation skills

● Ability to work on numbers, reports and presentations

● Comfortable working under pressure and managing multiple tasks with tight deadlines

● A good sense of humour and a can-do attitude (non-negotiable)

● Bachelor's degree (minimum)

● 0 - 2 years of experience. Freshers welcome. Candidates with heavy experience will not be considered.


About Alchemist Marketing Solutions:

Alchemist is a 360-degree marketing firm offering through-the-line solutions with a strategic edge. We don’t just execute - we partner with brands to solve problems. From Strategy, Communication,Media Management, Creative Services, Events & Activation, Digital Marketing, to Turnkey Orchestration & IP, we’ve worked with brands like HDFC Capital, L'Oreal, Castrol, American Express, DLF , Nokia, and Samsung, among many others.


Perks:

Apart from the compensation, you will be a part of a crazy culture and people to work with who don’t believe in working in a monotonous & boring environment and believe in having fun along with work, an environment where hierarchies exist mostly on paper and you can reach out to anyone at any point for any sort of help [though don’t forget to treat the person with a chocolate later on ;) ], and yes, we take office parties very seriously where you don’t have an option to skip it for any reason whatsoever :P

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