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Executive Assistant

4 weeks ago

India Central Data Storage Full time

Central Data Storage is a Series A-funded startup at the forefront of data backup and cybersecurity. We empower mid-market and enterprise businesses with comprehensive data protection and business continuity solutions.

As an Executive Assistant at Central Data Storage, you will be the backbone of the Chief of Staff's daily operations. Your role will be highly dynamic and execution-focused, ensuring smooth coordination across departments, handling critical projects, and managing day-to-day administrative tasks. You will act as a key liaison between the Chief of Staff and internal stakeholders while maintaining structure and efficiency in all ongoing initiatives.

Key Responsibilities

Calendar & Inbox Management

  • Own and manage the Chief of Staff's calendar, ensuring efficient scheduling and prioritization.
  • Oversee inbox management, responding to time-sensitive emails, and flagging high-priority communications.
  • Coordinate internal and external meetings, including one-on-ones, team syncs, and leadership reviews.

Meeting Coordination & Follow-Ups

  • Prepare detailed agendas, meeting minutes, and action items for all key discussions.
  • Track follow-ups and ensure that tasks assigned to stakeholders are completed on time.
  • Act as the central POC for tracking and monitoring project deadlines across teams.

Special Projects & Reporting

  • Work closely with the Chief of Staff to structure and report on key strategic initiatives.
  • Maintain departmental dashboards, KPIs, and progress reports to ensure organizational alignment.
  • Support cross-functional projects, ensuring timely execution and status updates.

Stakeholder & Department Coordination

  • Serve as the primary bridge between the Chief of Staff and various internal teams.
  • Ensure seamless communication and execution of decisions across Sales, Marketing, Product, Engineering, and Operations.
  • Act as a gatekeeper and facilitator, ensuring stakeholders receive timely responses and direction.

Travel & Logistics Management

  • Handle travel planning, bookings, and logistics for the Chief of Staff.
  • Manage detailed itineraries, accommodation, and transportation arrangements.

What We're Looking For

Experience: 3-4 years in an Executive Assistant role, preferably supporting senior leadership in a fast-paced environment.

Organizational Excellence: Ability to structure, track, and manage multiple tasks and priorities simultaneously.

Strong Communication: Excellent verbal and written communication skills to interact with internal teams and external stakeholders.

Problem-Solving Mindset: Ability to anticipate needs, think critically, and take initiative.

Tech-Savviness: Experience with:

  • Google Workspace (Docs, Sheets, Slides)
  • Project Management Tools (Monday.com, Asana, Trello)
  • Communication Platforms (Slack, Zoom, Microsoft Teams)
  • Adaptability: Thrive in a fast-moving, execution-driven environment with minimal supervision.

Work Mode & Relocation

First 3 Months: Fully remote.

After 3 Months: Hybrid work model from our Hyderabad office.

If you thrive in fast-paced execution, love bringing order to chaos, and can keep the Chief of Staff's world running seamlessly—we'd love to hear from you