Vendor Contracts Manager

4 weeks ago

India Aceolution Full time

We are seeking a highly organized and proactive Vendor Contracts Manager to join our Climate Ops team. This role is responsible for managing and tracking third-party engagements throughout the contracting lifecycle, from contract development to invoicing, ensuring compliance with legal and finance standards, and keeping all stakeholders informed and aligned. The ideal candidate will be a self-starter with strong communication skills, capable of navigating complex corporate processes and driving engagements forward in a timely manner.


Key Responsibilities

  • Review and address all emails and messages at the start of the day to identify updates and action items for 1–5 third-party engagements.
  • Document the progress of each engagement, including next steps, responsible parties, and follow-up timelines.
  • Provide insight and guidance to Climate Ops team members on appropriate next steps and facilitate their execution.
  • Collaborate with internal teams, loop in the correct stakeholders, and chase down answers to contracting-related questions.
  • Ensure that all contracts adhere to standard legal and finance terms.
  • Act as the liaison between Google Legal and suppliers for contract-related matters.

Utilize internal systems to:

  • Assess risk and ensure compliance
  • Request legal assistance
  • Create purchase requests and orders
  • Generate NDAs
  • Track the status of purchase requests, purchase orders, and invoices, and follow up to ensure timely processing and supplier payment.
  • Respond promptly to ad-hoc requests and questions.
  • Monitor ongoing and new engagements throughout the day to ensure they move forward efficiently.


Required Skills & Qualifications

  • Excellent organizational and task management skills: ability to track multiple engagements simultaneously and ensure timely follow-ups.
  • Strong ability to navigate complex corporate processes and work across multiple systems and teams.
  • Exceptional communication and interpersonal skills: able to collaborate effectively with cross-functional stakeholders.
  • Problem-solving mindset: capable of not only answering direct questions but also identifying potential issues and proposing solutions.
  • Self-starter attitude: able to independently recognize needs, anticipate potential challenges, and take proactive action.
  • Ability to remember and explain long, detailed processes to others in a clear and concise manner.

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