Executive Assistant

24 hours ago

Mumbai Metropolitan Region, India Network Intelligence Full time

Job Location:- Mumbai / Pune / Bengaluru


Job Purpose

We are seeking a highly organized and proactive Executive Assistant (EA) to support the leadership team of a fast-paced cybersecurity company. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to handle confidential information with discretion. This role requires familiarity with the tech industry and a keen interest in cybersecurity trends, as the EA will play a pivotal role in ensuring smooth day-to-day operations while aligning with the company’s strategic goals.


Key Roles and Responsibilities

1. Administrative Support

  • Manage and maintain executive calendars, including scheduling meetings, appointments, and conferences.
  • Coordinate complex travel arrangements (domestic and international) for executives, ensuring cost-effectiveness and compliance with company policies.
  • Prepare and organize materials for meetings, including agendas, presentations, and follow-up action items.
  • Act as the primary point of contact for internal and external stakeholders, screening calls and managing correspondence.

2. Strategic Support

  • Assist in preparing reports, summaries, and presentations related to cybersecurity trends, project updates, and strategic initiatives.
  • Collaborate with leadership to track and monitor the progress of organizational goals and projects.
  • Research and provide insights on cybersecurity topics, market trends, and competitor activities to support decision-making.

3. Communication and Coordination

  • Serve as a liaison between the leadership team and employees, facilitating effective communication across departments.
  • Coordinate cross-functional team meetings, cybersecurity awareness events, and training sessions.
  • Manage relationships with key clients, vendors, and external partners to ensure seamless interactions.

4. Confidentiality and Compliance

  • Handle sensitive and confidential information related to cybersecurity projects, budgets, and client data with the utmost discretion.
  • Ensure compliance with company policies and regulatory requirements in all documentation and processes.

5. Process Improvement

  • Identify and implement process improvements to streamline administrative workflows and increase efficiency.
  • Manage and update internal tools (e.g., task management software, document repositories) to enhance productivity.


Qualifications and Skills:

1. Professional Experience:

  • Experience as an Executive Assistant, preferably in a technology, cybersecurity, or IT environment.
  • Experience working in a high-paced, rapidly evolving industry is a plus.

2. Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools like Google Workspace, Slack, and Trello.
  • Familiarity with cybersecurity terminology and tools is an advantage (e.g., SIEM, endpoint protection, or incident response concepts).
  • Ability to learn and use company-specific tools and software for scheduling, task management, and project tracking.

3. Core Skills:

  • Exceptional organizational and multitasking abilities with a strong attention to detail.
  • Outstanding written and verbal communication skills.
  • Strong problem-solving skills and the ability to anticipate the needs of executives.
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.

4. Personal Attributes:

  • High degree of professionalism and discretion when handling sensitive information.
  • Proactive, with a “can-do” attitude and the ability to work independently or as part of a team.
  • Strong interpersonal skills to build relationships across all levels of the organization.


Preferred Qualifications:

  • Knowledge or interest in the cybersecurity field.
  • Master’s / Bachelor’s degree in business administration, communications, or a related field.
  • Certification in project management or executive assistance (e.g., CAP – Certified Administrative Professional).

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