Executive Assistant

1 day ago

Mumbai Metropolitan Region, India DYD India | Car Services At Home Full time

Position Overview:


Executive Assistant provides high-level administrative support to senior executives, ensuring efficient management of their schedules, communications, and daily activities. This role involves handling confidential information, coordinating projects, and acting as a liaison between the executive and internal/external stakeholders.


Key Responsibilities:


1.Administrative Support:

  • Manage and prioritize the executive’s calendar, including scheduling meetings, appointments, and travel.
  • Prepare, review, and edit correspondence, reports, and presentations.
  • Handle incoming and outgoing communications, including emails, calls, and messages.

2. Meeting Coordination:

  • Organize and coordinate meetings, including setting agendas, preparing materials, and taking minutes.
  • Follow up on action items to ensure timely completion.

3. Travel and Expense Management:

  • Arrange domestic and international travel, including flights, accommodations, and itineraries.
  • Process expense reports and reimbursements in a timely and accurate manner.

4.Project Support:

  • Assist in managing and tracking projects, ensuring deadlines and objectives are met.
  • Conduct research and compile data to support decision-making.

5. Relationship Management:

  • Act as the primary point of contact between the executive and internal/external stakeholders.
  • Build and maintain strong professional relationships to facilitate communication and collaboration.

6.Confidentiality and Discretion:

  • Handle sensitive information with the utmost confidentiality and professionalism.

7.Office Management (if applicable):

  • Order supplies, manage budgets, and oversee administrative processes within the executive’s office.


Qualifications:

  • Proven experience as an Executive Assistant or in a similar role.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to manage multiple priorities and work under pressure in a fast-paced environment.
  • High degree of discretion and professionalism.
  • Bachelor’s degree in Business Administration or a related field (preferred).


Key Competencies:

  • Attention to detail and problem-solving skills.
  • Adaptability and proactive thinking.
  • Strong interpersonal skills and emotional intelligence.
  • Ability to work independently and as part of a team.

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