Logistics Executive

2 weeks ago

Bangalore Urban, India Volcafe Full time

Role Overview

We have an exciting opportunity for someone to join us as a Logistics Executive to work in a truly global environment to ensure timely, careful and efficient execution of the contracts subject to all internal and external regulations, reporting to Head of Execution, Bangalore . The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.


Volcafe Ltd is one of the world’s leading international green coffee trading companies, operating in over 25 countries globally. Our expertise spans green coffee procurement and preparation, sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world’s major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed.


Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

Key Accountabilities


  • Create a separate file for each contract and check shipping periods of purchase contracts to make sure that full and correct shipping instructions will be given to our suppliers/agents
  • Request follow-up of pre-shipment sample process, getting approvals on time
  • Coordinate shipping schedules with suppliers/agents/buyers, checking pending shipments
  • Deftly manage core shipping problems (delays, equipment shortage, etc.)
  • Check incoming shipping advices and enter all details into the system
  • Create outgoing shipping advices and transmit them to buyers/agents
  • Check incoming shipping documents on completeness and correctness
  • Send copies of Bills of Lading to shipping agencies and ask for freight invoice
  • Check and book incoming freight invoices
  • Book purchase invoice and give payment instructions to Finance Dept
  • Issue invoice sale and covering letter and send documents to bank/buyer/agent for processing/payment
  • Check and process incoming weight notes from buyers/forwarding agents, subject to terms and conditions of the European Coffee Contracts
  • Issue final invoice for difference in weight (Debit- or Credit-Note)
  • Issue warehousing/sampling instructions for unsold shipments and send them to the warehouse housekeeper
  • Check date of arrival/warehousing and update status of shipment in the system


Skills and Experience

  • At least 2-4 Years in contract management and logistics roles especially in shipping, exports in commodity industries
  • Work experience in European or Australian market is preferred
  • Effective, clear and business communication skills (Both written and verbal)
  • Computer proficiency- MS office (Intermediate Excel), ERP – Trade & logistics/ Sales & distribution
  • Experienced in managing carriers/forwarders and international import/Export documentation
  • Experience of physical commodities business and ERP transactions is desirable


As an ever-friendly reminder: Researchers have found that men apply to roles when they meet an average of 60% of the criteria. Women and other underrepresented groups tend to apply only when they check every box. If you are interested, but don't feel like you meet every single point on the job description, please still apply



Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.


Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Volcafe shares the values of our parent company, ED&F Man Commodities. Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities.


Our Commitment

Volcafe shares the commitment of our parent company, ED&F Man Commodities. We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.


We are willing to make any reasonable adjustments throughout our recruitment process.


To apply you must have the right to work for the provided location.

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