Bid Coordinator

4 weeks ago

Bengaluru, India ESDS Software Solution Limited Full time

JOB DESCRIPTIONFORPOSITION NAME

Name of the Position

Bid Coordinator


The Coordinator of Bids & Proposals will source procurement opportunities and lead the preparation and submission of winning proposals.

In this role, the Coordinator of Bids & Proposals will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written proposals.


The position involves researching, writing, and producing a high volume of client-facing documentation on behalf of our company in support of an array of our products.


This role will successfully communicate and collaborate with a variety of internal stakeholders including, Program Management, Sales, Procurement & Engineering leads and other subject matter experts, as needed - and thus, is a highly visible role.


We are looking for a strong team member who leads by example and keeps the team informed of changes.






Name of the Role/ Domain

Bid Team


Reporting to

Bid Team Lead


What the Role needsto Achieve

Location

Nasik, Mumbai, Pune, Delhi, Bangalore



ROLES AND RESPONSIBILITIES


Act as the central point of contact on assigned proposals, and lead and guide the work of the Bids and Proposals team.

Analyze RFQs, RFPs and RFIs to create proposal outlines and bid plans.

Plan winning themes, value propositions, strengths, risk reducers, and differentiated solutions to initial proposal outline.


Work closely with solution, engineering, finance, Accounts, procurement & management to complete the formulation of “win strategies and themes” (taking into account strategic relationships, competitor intelligence, etc.) and ensure the message is articulated throughout the proposal / bid.


Facilitate multi-disciplined groups in brainstorming and developing solutions to key aspects of the proposal providing tactical advice and guidance with the ability to drive strategy and solutions that result in winning submissions.


Solicit management reviews and approvals during proposal development.


Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria, and technical requirements.


Monitor for relevant competitive procurement opportunities, managing the bid opportunities pipeline and circulating opportunities to the appropriate stakeholders. Lead and/or support the development and submission of winning bid responses by working with the Bids team, internal experts and contractors, as required.


Research and gather information to include corporate information, product information, and other standard materials.


Maintain, augment and improve library of reusable components, templates, and processes to reduce response time and improve quality on future bids.


Write persuasively, including executive summaries and other critical components of deliverables such as; eligibility documents, financial documents, compliances, technical write-ups received from solution/engineering teams, resumes, and noting minutes from meetings with proposal team members.


Provide writing guidance to authors, volume leads, and capture coordinators to ensure proposals are clear and concise.


Strong aptitude for improving organization, flow, readability, completeness, and clarity of proposals.


Willing to travel across India.


ESSENTIAL KNOWLEDGE AND SKILLS REQUIRED


The Coordinator of Bids and Proposals should exhibit strong writing skills, excellent attention to detail, and the ability to generate creative ideas while working both independently and collaboratively.

The successful candidate is expected to be a self-starter, multitasker who works well under pressure, and follows through on tasks.


Good in communication.


Zeal to learn new things.


Good in various office automation tools like Word, Excel, Powerpoint, Visio, etc.


Ability to demonstrate proposals, company profile, response to clients queries. Attending meetings and preparing minutes of meetings.



EDUCATIONAL QUALIFICATIONS


Bachelor's degree (any)/ Diploma(any).

APMP/ similar certification would be preferred.



EXPERIENCE


2 to 5 years of experience of working in Domestic and International RFP’s.

RFP’s, RFQ’s, RFI’s, handling the RFP’s, RFQ’s RFI’s independently and ensuring timely submissions.

Experience of submission of Tenders on Online portals (e-tendering system).

Having experience on IT projects and understanding on IT technology terminology will be an added advantage.

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