Administrative Associate

2 days ago

Bengaluru, India Frinks AI Full time

Job Title: Administrative Executive 


Location: Bangalore (Work From Office) 


Employment Type: Full-Time 


About Us 


Frinks.AI is at the forefront of innovation, revolutionizing the manufacturing industry with AI and robotics solutions. We are seeking a detail-oriented and experienced Administrative Associate to manage critical administrative tasks and contribute to the efficiency of our operations. 


Key Responsibilities 


  • Manage day-to-day administrative tasks to ensure seamless office operations. 
  • Be active on WhatsApp, Emails, and Slack to stay updated with information—critical for improving Turnaround Time (TAT). 
  • Maintain and organize office files, records, and documentation systematically. 
  • Keep essential information like KYC documents, recent purchases, login credentials, card details, and contacts readily accessible for immediate requirements. 
  • Ensure all payments are cleared promptly with no backlog and follow up with the Accounts team as needed. 
  • Collect all invoices from vendors each month and ensure they are shared with the Accounts team in a timely manner. 
  • Oversee office supplies procurement and inventory management. 
  • Arrange travel and accommodation for employees, ensuring cost-efficiency and timely bookings. 
  • Collaborate with the finance team to ensure smooth workflows, including expense tracking and payments, maintain invoices, and update ledgers regularly. 
  • Monitor office facilities and ensure they are well-maintained and functional. 
  • Protect operations and maintain confidence by keeping all sensitive information confidential. 
  • Provide general support to employees and visitors, addressing administrative queries and concerns. 


Qualifications 


  • Bachelor’s degree in any discipline. 
  • 1–3 years of experience in administrative roles. 
  • Strong knowledge of administrative and clerical procedures. 
  • Proficiency in MS Office (Word, Excel, and PowerPoint). 
  • Excellent communication, organizational, and multitasking skills. 
  • Experience in vendor management, payment coordination, and maintaining confidentiality is a plus. 


This Role Is a Great Match If: 


  • You have a proactive approach to problem-solving and a strong sense of ownership. 
  • You thrive in a dynamic startup culture and are comfortable wearing multiple hats. 
  • You are dependable, detail-oriented, and efficient in executing tasks. 

 

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