Executive Administrative Assistant

2 weeks ago

Bengaluru, India Intelliserve Konsulting Pvt Ltd Full time

Organization:- Leading Global Management Consulting Organization

Role :- Executive Administration Assistant

Experience :- 8+ Years(relevant minimum 5 Years as EA)


WHAT YOU'LL DO


This position serves as a key secretarial and administrative support to the Principals and Partners. Taking full responsibility for maintaining their demanding

schedules and highly involved in all of their business activities and expected to act with initiative and pro-activeness and handles confidential information with utmost discretion. The goal is to leverage the Principals and Partner’s time and to enable him/her for client services. This position is also expected to work as a team with other secretaries within India and may also be assigned by his or her supervisor to back up other support staffs.


Throughout their career,AAs will continueto grow withinthe role, i.e., to learnnew tasks, to improve on established ones, integrating “best practices” among their cohort and to adapt the work styles to best support the changing needs of the Principals and Partners they support. activities will vary, depending on their work style and the existing workload. The duties described below make up a typical, but not necessarily complete list.



YOU'RE GOOD AT


Calendar, meeting, and travel management


Actively manages the calendars for the assigned Principals and Partners with an overall understanding of businesspriorities to offer alternatives, trade-offs, and consideration of the most efficient use of the Principals and Partner’s time and provides a timely reminder as necessary.

With minimuminstruction, proactively followsup on emails when copied,and determine the most appropriate next steps from a scheduling standpoint.

Organizes travel arrangements; anticipates and co -ordinates point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing.


Supports business development activities:


Actively manages and administers client’s contact/database, ensuring the accuracy and timely input of new client contacts into the database.

Telephone answering and screening including cold calls for the Practice Area that the assigned Principals and Partners is responsible for.




Supports case works


Prepares assigned Principals and Partners time sheet and expense report in accordance with company guidelines.

Keeps track of assigned Principals and Partners resumes with the updated profile and accurate translation. Send people the resume upon request after assigned Principals and Partners review;




Other responsibilities and team contributions


Assists assigned Principals and Partners in other administrative tasks to leverage time, which may include top re pare reimbursement, medical insurance claims and keep tracking of travel days associated with

tax filing in overseas, memoranda, slide decks, etc.




YOU BRING

A graduation degree.

Over 8-12 years of secretarial experience gained in professional services or multi-national companies

Should be proficient in handling operations of reception board

Excellent oral and written English language communication skills

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)


KEY COMPETENCIES

Strong interpersonal skills and ability to work effectively with all levels of staff

Excellent organizational skills, ability to set priorities, attention to detail and is tenacious with follow- ups.

Convey a strong positive personal and professional image with excellent standards of professional behavior and ethics.

Team player, highly motivated, energetic, resourceful, and friendly.

Service-oriented, flexible and able to work under pressure.

Demonstrates accountability and ownership

Reliable, timely and flexible

Anticipates the needs of others and demonstrates service orientation (proactive).

Demonstrates a concise and effective style in oral and written communication

Effective in time management


WORK ENVIRONMENT

Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with Organization’s values and culture.

Experience working successfully within a complex matrix-structured organization is essential.

It is necessary to have the ability to understand and manage complex reporting relationships

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