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Executive Assistant to Managing Director

2 months ago

Panaji, India Janus Aviation Private Limited Full time

Company Description:


Janus Aviation Pvt. Ltd. is a leading provider of comprehensive aviation services, specializing in Ground Support Equipment (GSE) maintenance, leasing, and sales. With over a decade of experience in the aviation industry, Janus Aviation delivers tailored solutions to airlines and ground handling companies, ensuring efficient and smooth airport operations.


As part of its equipment solutions, Janus Aviation utilizes AssetPro, a comprehensive asset management platform designed to streamline the tracking, maintenance, and utilization of GSE. In addition to managing its own assets, Janus Aviation offers AssetPro as a SaaS solution to clients in various industries, including hospitality, government, aviation, mining, and fleet management, empowering them to optimize their asset management and maintenance processes.


Job Title: Executive Assistant

Location: Goa

Reports To: Managing Director


Job Overview:


We are seeking a highly organized and proactive Executive Assistant to provide administrative support to the Managing Director. The ideal candidate will be detail-oriented, with excellent communication and time-management skills, capable of handling a wide range of tasks with professionalism and discretion.


Key Responsibilities:


• Manage the Managing Director’s calendar, schedule meetings, and coordinate travel arrangements.

• Act as the primary point of contact between the Managing Director and internal/external stakeholders.

• Prepare reports, presentations, and other documents as needed.

• Handle confidential information with discretion.

• Organize and maintain files, records, and documentation.

• Assist in preparing for meetings, including agenda setting and minute-taking.

• Track and follow up on action items and deadlines for various projects.

• Screen and prioritize emails, phone calls, and other communications.

• Manage office supplies and ensure smooth office operations.

• Coordinate with other departments and team members for various tasks and projects.


Qualifications:


• Bachelor’s degree in Business Administration, Communications, or a related field preferred.

• Minimum of 2-5 years of experience as an Executive Assistant or in a similar role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent verbal and written communication skills.

• Strong organizational skills and ability to multitask.

• Ability to work independently and manage time effectively.

• Attention to detail and ability to handle sensitive information confidentially.

• Prior experience working in a fast-paced environment is a plus.


Skills & Competencies:


• Strong problem-solving and decision-making abilities.

• High level of professionalism and interpersonal skills.

• Flexibility and adaptability to changing priorities.

• Ability to work under pressure and meet tight deadlines.