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Executive Assistant to Managing Director

2 months ago

Madurai, India Aurolab Full time

About Aurolab:

Aurolab, based in southern India, is an integral part of the Aravind Eye Care System. We manufacture a wide range of high-quality ophthalmic consumables such as Intraocular Lenses, Surgical sutures, Pharmaceutical products, Surgical blades, and Equipment. Though its primary focus is on the ophthalmic segment, we are diversifying into related healthcare areas where its existing capabilities can be leveraged, such as cardiovascular sutures, microsurgical hand sutures, antiseptics, disinfectant solutions, spectacle cleaners, etc.

Our growth and product development criteria are driven by societal needs for high-quality products at affordable prices. All our products are manufactured on efficient production lines with strict quality assurance measures that comply with US FDA, EU GMP, and WHO GMP norms.

Aurolab products are exported to 130 countries worldwide, with focus markets like India, Africa, Latin America, Central America, and Southeast Asia. On the strength of its product quality and as a strategic means to cross-subsidize products in needy markets, Aurolab envisages entering European and other developed markets.


KEY RESPONSIBILITIES


EA to the Managing Director is a multifaceted role that involves supporting the MD in various projects from inception to completion, ensuring everyone align with the organization goals. The role involves supporting the managing director in all his strategic initiatives and helping him achieve his objectives. It requires coordination with senior management in driving critical projects.

  • Manage schedules, organize meetings and events, handle confidential information, and create compelling presentations for high-level meetings
  • The EA communicates clearly with stakeholders, follows up with senior leaders, functional heads on the progress of planned activities and outcomes and drives them to closure Manages the MD’s different priorities by planning scheduling reviews. He / she adeptly documents the action items planned during the meetings and circulates the minutes of the meeting.
  • The EA compiles actions and deliverables assigned by the MD to the the senior leadership and follows up for closure He/ She ensures smooth coordination among the leaders to remove bottlenecks in team initiatives and ensures fast progress of actions. Reports to the MD on the status Escalates any loss of traction or non-progress to the MD
  • Keeps track of individual actions of MD and supports him to delegate wherever required. Follows up for closure
  • He / She gathers data, creates reports helps analyses data to assist the MD in data driven actions
  • Document all correspondence, projects status and any critical contracts financial /pricing updates. Maintains Emails in appropriate folders and helps retrieve important information from archived mails. Maintains confidentiality of sensitive information. Maintains financial documents and important files
  • Manages complaints and escalations to the MD and support MD in response action taken and closure
  • Supports in organizing events, strategic meetings, client, trustees and stakeholder visits
  • Ensures weekly monthly report updates from function leaders are obtained and sent to MD
  • EA Collates prepares insightful reports and a dashboards and KPIs critical at the organizational level
  • Prepared the executive summary to MD for business ,critical literatures, project reports and Industry journals



Candidate Specifications:

  • Master’s in Business administration from a good B School PMP certification is an added advantage
  • 2- 5 years of experience as Executive Assistant/PMO to Chairman/ CEO/ Managing Director
  • Must be a go getter ,is action oriented and results oriented.


Skills and competencies:

  • MS office – Good in excel and PowerPoint
  • Planning organizing, multitasking
  • Should have strong analytical skills and critical thinking capabilities
  • Should be Result oriented and time bound
  • Strong interpersonal skills and ability to build relationships with stakeholders, including senior leaders board members, and external partners.
  • Customer centric
  • Written and verbal Communication
  • influencing skills