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Accounting Specialist

2 months ago

Coimbatore, India Vserve Ebusiness Solutions Full time

Job Summary:


The Accounting Specialist role requires a detail-oriented individual with strong organizational and communication skills. The specialist will handle various tasks, including processing ACH payments, financial and operational tasks related to rental services, issuing credit memos, conducting credit card re-authorizations, and maintaining accurate records of tax forms and certificates. The position also involves ensuring the timely and accurate invoicing of customers, managing order statuses, processing invoice requests, and maintaining vendor documentation.


Key Responsibilities:


- Oversee daily rental operations, ensuring all processes are streamlined and efficient. Maintain accurate records of rental agreements, payments, and inventory. Monitor and manage rental contracts, renewals, and terminations.

- Manage VAT calculations and ensure compliance with relevant tax regulations.

- Handle transactions and financial reporting in various currencies, with a specific focus on working with pounds.

- Utilize the P-21 ERP system for managing rental operations, inventory, and financial transactions. Troubleshoot and resolve any issues related to the P-21 system, ensuring data integrity and accuracy.

- Process ACH payments and ensure timely posting to customer accounts. Reconcile ACH transactions and resolve any discrepancies.

- Issue credit memos in accordance with company policies and customer agreements. Maintain accurate records of all credit memos and ensure proper application to customer accounts.

- Handle credit card re-authorization requests and ensure compliance with company and industry standards. Address and resolve any invoicing discrepancies in a timely manner.

- Maintain records of tax forms, including W-9s, and other tax-related documentation. Ensure that all tax certificates are current and in compliance with state and federal regulations.

- Respond to customer requests for invoice copies and related documentation. Ensure that all invoice requests are handled promptly and accurately.

- Process and manage revised purchase orders, ensuring that all changes are accurately reflected in the system.

- Maintain and update vendor forms, including vendor information, payment details, and tax forms.


Qualifications:

- Experience in rental essentials, managing inventory, accounts receivable or a similar role.

- Basic or extended knowledge of the P-21 (Profit 21) ERP system is an added advantage.

- Strong proficiency in accounting software and Microsoft Office Suite, particularly Excel.

- Strong understanding of financial regulations, tax forms, and certificates.

- Basic or extended knowledge of VAT and also, experience in working on different currencies like Pounds, Dollars, etc.

- Excellent communication and interpersonal skills.

- High attention to detail and strong organizational skills.

- Ability to work independently and as part of a team.


  • Immediate joiners can write an email with your updated resume to recruitment@vservesolution.com to proceed further.