Event Specialist

4 weeks ago

Ahmedabad, India Mirchi Full time

Event Execution

1. To liase and co-ordinate with selected vendors for equipment so as to ensure smooth execution of the event as per the schedule.

2. To give a detailed plan to client servicing team for the execution of the event and review and give feedback on the progress of the production of the event.

3. Processing of invoices and total cost sheet, sanctioning and post event

4. To provide a solution for the production of the event to the client based on both cost and quality of final output.


Cost Management

1. To implement cost saving measures so as to maximize the profitability of the event.

2. To get quotations from at least 3 different vendors for the supply of any equipment before finalizing on the final vendor.

3. To prepare a final cost sheet (as per specified format) for the production of the entire event and get the same sanctioned and approved by the Events Head.


Post Event Processing

1. To co-ordinate with Accounts team for processing the invoices and bills of vendors and ensure final payment to the vendor

2. To ensure that bills for all expense heads are available for any audit purpose.


Vendor Management :

1. To prepare a vendor database (existing and new) as per the specified format to capture list of vendors for various equipment, rates, their client list, project on which they last worked with 360 Degrees (for existing vendors) and at what rates, etc.

2. To negotiate the best rates with the vendor so as to maximize profitability / margins for the event.

3. To liase and co-ordinate with vendors to ensure timely deliveries / execution of assigned tasks / activities.


Systems Implementation:

1. To ensure implementation of systems and procedures as formalized by corporate.

2. To prepare documents and reports as specified are maintained as per time frames required.

3. To prepare and submit reports about the market to the Production Manager


ORGANISATIONAL RELATIONSHIPS:

  • Reports to Production Manager.
  • The person is required to work with significant independence and take guidance from the Production Manager.


CONTACTS:

  • Internal persons
  • Manager Finance
  • Client Servicing team
  • External persons
  • Vendors
  • Clients representatives

  • Event Specialist

    1 week ago

    Ahmedabad, Gujarat, India Pink Piper Global Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Event Specialist, located in Ahmedabad. The Event Specialist will be responsible for planning and organizing events, marketing events to the target audience, handling customer service inquiries, and coordinating with vendors and suppliers. The role...

  • Social Media Marketing Specialist

    2 weeks ago

    Ahmedabad, India Benison Event Co Full time

    About Benison Benison Event Co. is a premium event design, planning, and execution company that brings imagination to life. From elegant weddings and curated birthday parties to high-impact corporate events and stylish influencer networking IPs like Link District , Fika with the Founder , and Kaalratri , we don’t just plan events — we craft...

  • Social Media Marketing Specialist

    2 weeks ago

    Ahmedabad, India Benison Event Co Full time

    About BenisonBenison Event Co. is a premium event design, planning, and execution company that brings imagination to life. From elegant weddings and curated birthday parties to high-impact corporate events and stylish influencer networking IPs like Link District , Fika with the Founder , and Kaalratri , we don’t just plan events — we craft...

  • Social Media Marketing Specialist

    2 weeks ago

    Ahmedabad, India Benison Event Co Full time

    About BenisonBenison Event Co. is a premium event design, planning, and execution company that brings imagination to life. From elegant weddings and curated birthday parties to high-impact corporate events and stylish influencer networking IPs like Link District, Fika with the Founder, and Kaalratri, we don’t just plan events — we craft experiences.Role...

  • Social Media Marketing Specialist

    2 weeks ago

    Ahmedabad, India Benison Event Co Full time

    About BenisonBenison Event Co. is a premium event design, planning, and execution company that brings imagination to life. From elegant weddings and curated birthday parties to high-impact corporate events and stylish influencer networking IPs like Link District, Fika with the Founder, and Kaalratri, we don’t just plan events — we craft experiences.Role...

  • Job-event manager-reputed social events management company-Ahmedabad, Gujarat, INDIA-upto 8 LPA-Chitra

    5 days ago

    Ahmedabad, India Seven Consultancy Full time

    JOB DETAILS ​Seeking an experienced events specialist who has a passion for driving the end-to-end event lifecycle including strategy, execution, and post-event analysis of events. You will be responsible for driving the events strategy, developing content, working with vendors to produce world-class online events, and deep-diving into post-event analysis...

  • Job-event manager-online conference organiser-Ahmedabad, Gujarat, INDIA-upto 8 LPA-Chitra

    5 days ago

    Ahmedabad, India Seven Consultancy Full time

    JOB DETAILS ​Seeking an experienced events specialist who has a passion for driving the end-to-end event lifecycle including strategy, execution, and post-event analysis of events. You will be responsible for driving the events strategy, developing content, working with vendors to produce world-class online events, and deep-diving into post-event analysis...

  • Interactive Technology Specialist

    2 weeks ago

    Ahmedabad, India Azoca Technologies Full time

    Job Opening: Interactive Technology Specialist (TouchDesigner + Event Tech)Location: Saudi Arabia (Project-based) | Company: Azoca Technologies LLPAzoca Technologies is looking for a pro in TouchDesigner with strong experience in Madrix software and sensor-driven event technologies (IR, LiDAR, motion, RFID). If you live and breathe interactive...

  • Business Specialist

    3 weeks ago

    Ahmedabad, India Vision PR Full time

    Company Description Vision Group provides comprehensive, customized solutions for corporate and government organizations, covering events and media services across India. Established in 2004, the company has a strong track record of organizing major trade shows, exhibitions, reality shows, corporate events, and promotional events. Vision Group is...

  • Business Specialist

    7 days ago

    Ahmedabad, Gujarat, India Vision PR Full time ₹ 3,00,000 - ₹ 12,00,000 per year

    Company DescriptionVision Group provides comprehensive, customized solutions for corporate and government organizations, covering events and media services across India. Established in 2004, the company has a strong track record of organizing major trade shows, exhibitions, reality shows, corporate events, and promotional events. Vision Group is particularly...