Executive Assistant to India Country Head and India Executive Assistant Coordinator

4 months ago

Mumbai, India State Street Full time

Job Description

Executive Assistant to India Country Head and India Executive Assistant Coordinator 

What you will be responsible for:

Independently and efficiently administer country head calendar by coordinating complex meetings involving senior level internal and external participants including clients, vendors, regulators, and government officials, and professional associations Organize and execute travel arrangements often involving complex logistics and coordination with internal and external counterparts Determine priority of matters of attention for the country head; redirect matters to staff to handle, as appropriate Handle highly confidential and sensitive information that pertains to company strategy, client issues, and employee related matters Prepare, reconcile, and submit expense reports Exercise discretion and judgment with respect to matters of significance such as managing deliverables, resolving issues, prioritization of projects, etc. Work in close partnership with EAs across business areas and geographies Act with diplomacy and discretion, work well under pressure always maintaining professionalism Respond to and screen telephone calls to determine proper resolution or routing Review and disseminate incoming documents and communications Ensure country head has required reports, updates, and meeting materials on a daily, weekly, monthly or quarterly basis Plan events, catering and reserve internal or external venues as needed Operate as manager and coordinator for the Executive Assistants (EAs) based in India to ensure consistent approaches and standards, trouble shoot issues, and create a greater sense of community amongst the team Train, motivate, develop, and evaluate staff

Qualifications

10+ years supporting senior executives Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts Modern and innovative working concepts and an ability to drive continuous improvements with processes, tools and approaches Exceptional writing, editing and proofreading skills Exercise good judgment in the face of ambiguous information Ability to use discretion in researching and analyzing problems Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels Self-motivated, willing to assume responsibility without direct supervision 

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