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Accounts Payable Analyst

4 months ago

Gurugram, India Hatch Full time

Requisition ID: 92733 

Job Category: Finance 

Location: Gurugram, Haryana, India 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

 

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

 

Hatch is looking for highly motivated Accounts Payables Analyst to join our Shared Services group in Gurugram – Delhi NCR.  As an Account Payable Analyst, the role involves timely processing of vendor invoices and employee expense claims for Germany. Proficiency in the German language and knowledge of German taxation are essential for supporting invoice processing. Responsibilities include managing a high volume of 200 documents per week, ensuring completeness of documentation and approvals, conducting audits, verifying accuracy, handling foreign exchange matters, communicating with staff to resolve issues, and performing data entry in the Read Soft and SAP system. For more complex issues, referring to the Accounts Payable Supervisor, and to prepare adjusting journal entries. General administrative duties and special projects are also part of the role.

     

Responsibilities:

Vendor Invoices & Employee Expenses:
•    New vendors must provide banking details and e-mail address for payment.
•    Workflow documents to business with proper balances and clear images.
•    Follow up on NOTES included from the business and action on a timely basis.
•    Dealing with REJECTED documents.
•    Ensure contractors are being handled correctly, only contractor invoices for expenses go through AP automation and are approved electronically.
•    Communicate with the business to resolve open items greater than 20 days (from Scan date).
•    Assist the business with coding in Work Cycle.
•    Minimize the usage of ‘pre-approved’ documents (VP).
•    Use upload files when vendor invoices have multiple line items.
•    Review coding and text, amend text to ensure it gives a good description of the expenditure, do not include the description of the GL account, for example for conferences, include the name of the conference attended, do not include the word ‘conference’, ‘fee’ or registration, this is already determined by GL account, this example applies to all SAP entries.
•    Reviewing coding, text and referencing SAP approval tables prior to posting in SAP – especially for employee expense claims, as the SAP approval tables are not automatically referenced.
•    Process Payment Requests (PR), ensure PRs are properly coded, have supporting back-up, and approved.  Usually these are rush in nature and need same day processing.
•    Processing Adjusting Journals – ensure journals are completed on proper template by the business, have an approval and are posted prior to month-end.  Keep a binder of all journals processed for future audits.
•    Post Invoices
•    Process employee expenses on timely manner in Concur and address posting failed cases diligently.

 

Skills & Abilities
You must:
•    Hold a 3-year Community College certificate in accounting and has a strong command of the German language.
•    Possess 3 years of experience in payables and ERP/SAP processes within a German context.
•    Be skilled at breaking down complex issues into manageable components.
•    Thrive in high-volume work environments.
•    Demonstrate excellent written and oral communication skills.
•    have an outgoing and friendly personality.
•    Be familiar with SAP and Excel.
•    Have personal and professional characteristics such as self-motivated, punctuality, pride in work, a customer-first attitude, creativity, and accountability.

 

 

Why join us?

  • Work with great people to make a difference
  • Collaborate on exciting projects to develop innovative solutions
  • Top employer



What we offer you?

 

  • Flexible work environment
  • Long term career development
  • Think globally, work locally

 

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

 

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.